Legal Billing Specialist

Bond, Schoeneck & King, PLLC, a law firm of 300 attorneys in more than 30 practice and industry groups, is accepting applications for a full-time Billing Specialist to support our Accounting Department in either our Buffalo, Long Island, Rochester, or Syracuse, NY office locations. The ideal candidate will provide billing to our clients and internal customers of the Firm with a high level focus on customer service.

• Prepare and edit client pre-bills with accuracy and attention to detail.
• Coordinate the distribution of pre-bills and follow up with attorneys to ensure timely review, processing, and generation of client invoices.
• Respond promptly to attorney and client billing requests, ensuring all inquiries are addressed in a professional and efficient manner.
• Conduct monthly reviews of Work in Process (WIP) aging and follow up to guarantee accounts are billed without delay.
• Ensure that the Client Management System is up-to-date with name, address, billing group/formats, etc.
• Review Unapplied and Retainer accounts monthly and ensure timely application to client accounts.
• Assist with special projects as assigned, demonstrating flexibility and initiative.
• Perform additional duties as required.

• Legal background required, with a solid understanding of billing practices in a law firm or professional services environment.
• 1–2 years of billing processing experience preferred, with demonstrated ability to manage complex billing cycles.
• Experience with the Aderant Accounting System preferred; familiarity with other legal billing platforms is a plus.
• Strong analytical skills required, with the ability to identify discrepancies and ensure accuracy in financial records.
• Proficiency in Microsoft Excel and Word; advanced skills in data management and reporting are advantageous.
• Excellent written and verbal communication skills required, with the ability to interact effectively with attorneys, clients, and colleagues.
• Collaborative team player who can also work independently, demonstrating initiative and accountability.
• Customer service–focused mindset

At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community-based organizations. For our Syracuse and Buffalo locations, this position's salary range is between $50,000 to $60,000, negotiable based on years’ experience.

For our Long Island location, this position's salary range is between $60,000 to $72,000, negotiable based on years’ experience.

An offer of employment from Bond is contingent on:

• Completion of a satisfactory conflicts check
• Completion of a satisfactory background check
• Completion of a satisfactory reference check

Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law.

We thank all applicants for their interest and will contact those candidates who are under consideration.