Budget and Operations Coordinator

Budget & Operations Coordinator is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment.

$22.17 - $24.52

Staff Level: S4 | FLSA Status:
Non-exempt | Job Type: Full-time | Unionized Position:
Not Applicable

Standard University business hours: 8:30am – 5:00pm (academic year); 8:00am – 4:30pm (summer). Hours may vary based on operational needs.

The Budget & Operations Coordinator plays a critical role in supporting the College of Visual and Performing Arts’ financial and operational infrastructure. This position primarily supports the Part‑Time Instructor contract management and supplemental compensation administration functions while contributing to the College’s broader budget, payroll, and purchasing operations. The role requires strong analytical ability, attention to detail, and the capacity to manage complex, high‑volume transactional activity with accuracy and sound judgment.

The coordinator serves as a key resource to academic departments, ensuring financial integrity, regulatory compliance, and consistent service delivery across a dynamic academic environment.

• Associate or bachelor’s degree preferred.
• High school diploma or equivalent required with relevant professional experience.

• Strong analytical skills, attention to detail, organizational skills, discretion with confidential information, and effective communication.
• Ability to interpret and apply university financial and payroll policies while managing multiple recurring deadlines.
• Service‑minded approach with a positive attitude.
• Willingness to learn and contribute individually and as part of a high‑performing team.

• PTI Contract and Compensation Administration:
  Assist in managing the life cycle process for approximately 150 annual PTI contracts, including PIN requests, contract reconciliation, compensation calculation, semi‑pay setup, and monitoring of drop/add adjustments.
• Serve as a resource for college faculty, staff, and department administrators on HR and payroll policies, procedures, and systems.
• Research and resolve HR‑related problems; elevate complex issues as appropriate.
• Monitor the shared VPA HR/payroll email and respond to inquiries promptly.
• Review pending HR approvals, investigate discrepancies, and process payroll corrections (PARs/RAPs) or elevate issues to central Payroll as required.
• Provide backup payroll coverage for other coordinators as needed.
• Manage additional pay requests for stipends, overloads, summer pay, and other off‑cycle compensation.
• Manage the award and prize tracking and payment processes.
• Initiate and process journal entries and journal IDs to correct, reallocate, or record financial transactions.
• Reconcile college accounts and restricted funds.
• Support financial reporting to college leadership and identify potential issues or discrepancies for follow‑up.
• Provide cross‑functional support for other Budget & Operations team members during high‑volume periods, staff absences, or as directed by the Associate Director.
• Participate in process improvement initiatives, system upgrades, and training activities as needed.
• Other duties as assigned.

Not Applicable

Not Applicable

Syracuse University is an equal‑opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.