Business Support Associate

Business Support Associate

The College of Law Business Support Associate provides various monthly budget analyses and reports for income and expenses required by the Assistant Dean of Finance and Administration, the Budget Manager, and program administrators. Responsible for preparing monthly reconciliations including student organization financial activity, gift and endowment available balances, and sponsored award tracking.

Education and Experience:

Associate's or Bachelor's degree in Business Administration or Accounting is preferred. Solid understanding of financial systems and procedures within a university setting preferred. Experience with People Soft financials strongly preferred. Strong and proven verbal and written communication skills. Exceptional ability to work collaboratively. Strong interest in creating and continuously improving procedures and processes.

Skills and Knowledge:
This position requires a high level of customer service, strong attention to detail, and utmost discretion and confidentiality. Advanced knowledge of Microsoft Office, especially Excel. Experience with Adobe required. Must have strong organizational and analytical skills, ability to research and gather data and information, strong communication and receptive skills, and ability to manage multiple projects and prioritize tasks.

Responsibilities:
Provides various monthly budget analyses and reports for income and expenses required by the Assistant Dean of Finance and Administration, the Budget Manager, and program administrators. Responsible for preparing monthly reconciliations including student organization financial activity, gift and endowment available balances, and sponsored award tracking. Prepare reports and agendas and participate in monthly budget meetings with departmental leaders. Assist with monthly Estimated Finals and annual Long Range Plan preparation with a focus on sponsored funds, gifts, and endowments.

Assist with pre-auditing financial transactions such as credit card purchases, purchase orders, requisitions, and employee expense reimbursements to ensure funds are available and the appropriate chart string is utilized. Prepare E-procurement special requests, submit invoices through the Automated Payment Request (APR) system, and serve as a point of contact for contract approvals and submissions in Cobblestone. Enter PARs and PERs as needed.

Monitor law budget email account and respond to departmental inquiries. Monitor cost-share requirements on sponsored awards received by the College of Law. Work closely with faculty/staff to assist with the preparation of grant proposal budgets, monitor project expenses and available balances, and submit necessary transactions, such as PARs and chart string changes, to ensure proper financial reporting. Support payroll-related functions for grant and gift-funded positions, including processing hire requests for student employees and resolving timesheet errors and missed punches.

Serves as the designated backup for payroll approvals in the absence of the Budget Operations Specialist. Other duties as assigned.