Rehabilitation Coordinator

Become Rooted in Caring for Life illus!

We are currently looking for a Full Time Rehabilitation Coordinator to join our Rehab Department.

About the Role

We are seeking a detail-oriented, organized, and proactive Rehab Coordinator to support the Rehabilitation Director and therapy team in ensuring the smooth, efficient daily operation of the rehabilitation department. This role is essential in helping coordinate patient care, managing therapy schedules, supporting documentation compliance, and maintaining communication across the interdisciplinary team.

If you thrive in a collaborative healthcare environment and enjoy administrative work that directly impacts patient outcomes, this is an excellent opportunity to join our team.

Key Responsibilities

Scheduling & Coordination

• Coordinate daily therapy schedules across all therapy disciplines.
• Review payer-specific therapy requirements to plan and coordinate service delivery for each patient.
• Review MDS schedules to identify assessment dates; update the screen-tracking tool and notify therapists accordingly.
• Assist with scheduling patients based on orders, documentation requirements, and payer guidelines.

Documentation & Tracking

• Complete and maintain Admission and Discharge tracker forms; ensure all therapy paperwork is complete.
• Maintain the Continuing Care Rehab tracking tool (payer source, re-certification dates, discharge dates); provide weekly updates to appropriate team members.
• Manage Medicare Part B non-coverage letters.
• Assist with auditing as requested.
• Run daily therapy order reports in PCC, review for skilled documentation, and assist therapy staff as needed.
• Monitor the Net Health dashboard to support therapy documentation compliance.
• Start new cases in Net Health, ensuring accurate insurance information and therapy minutes aligned with payer guidelines.

Licensure, Compliance & HR Coordination

• Maintain required postings of therapist licensure.
• Collaborate with Human Resources to ensure all therapist licenses remain current.

Administrative Support

• Process, distribute, and respond to incoming mail; perform filing, faxing, and copying as needed.
• Answer department phones, take messages, and relay information to appropriate staff.
• Cross-reference payroll, time and attendance, and Net Health daily to ensure accurate labor hour reporting.

Patient Support & Equipment Coordination

• Assist with coordination and ordering of Durable Medical Equipment (DME) for patient discharges.

Other Duties

• Perform all other tasks as assigned by the Rehabilitation Director.

Qualifications

• Experience in a healthcare or rehabilitation setting preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Proficiency with electronic health record systems (e.g., PCC, Net Health) preferred.
• Working knowledge of payer guidelines (Medicare A & B, private insurance) is a plus.

Why Join Us?

• Opportunity to play an integral role in supporting high-quality patient care.
• Collaborative, mission-driven clinical environment.
• Growth and professional development opportunities.
• Competitive pay and benefits package.

Other Benefits:

• No Mandated Shifts!
• Paid Time Off for Full and Part Time Employees
• Affordable Health/Dental/Vision Plans
• Company Funded Life Insurance and Health Reimbursement Account
• Retirement Plan
• Tuition Reimbursement
• On the Centro Bus Line
• Free parking
• On-site cafeteria.

Why work illus?

Our Mission:
St. Camillus is a non-denominational, not-for-profit organization dedicated to caring for life through a broad range of health care services.

Our Vision:
To be the provider of choice for compassionate and innovative care.

If you are interested in joining a team of professionals who are committed to providing high quality services in a caring environment, we want to hear from you!

To learn more information about St. Camillus, visit our website at: http://(Use the "Apply for this Job" box below)..org

EOE/Affirmative Action Employer