Office & Operations Admin, Syracuse Branch
Listed on 2026-06-14
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Supply Chain/Logistics
Dispatcher, Office Administrator/ Coordinator, Operations Manager
Office & Operations Admin, Syracuse Branch
Syracuse, NY, USA
US Traffic Control, 6251 Fly Rd, East Syracuse, New York, United States of America
Job DescriptionPosted Tuesday, June 9, 2026 at 4:00 AM
Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow
About Helix Traffic Solutions
We’re not just placing cones—we’re rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support infrastructure projects, and keep communities moving safely.
About US Traffic Control
US Traffic Control is a proud member of the Helix Traffic Solutions network, serving New York State with professional traffic control solutions and high-quality, compliant equipment designed to support safer, more organized roadways.
Committed to reliability, compliance, and responsive service, US Traffic Control supports projects of all sizes with dependable products and expert guidance—helping keep work zones secure, efficient, and on schedule.
Our services and capabilities include:
- Sales and rental of US DOT MUTCD-compliant traffic control equipment
- Temporary work zone signage, traffic cones, drums, and related devices
- Equipment solutions for short-term projects and long-term needs
- 24-hour emergency service —the only safety provider in Western New York offering round-the-clock support
- On-site consultations to assess and tailor traffic control solutions
- Development of traffic control plans for DOT permit submissions and approvals
With deep regional experience and a strong focus on service, US Traffic Control simplifies traffic management and helps ensure projects run smoothly, safely, and in full compliance.
Why Work with Helix & US Traffic Control?
We’re a people-first organization with a mission centered on public safety and service. When you join US Traffic Control, you become part of a responsive local team backed by the strength, stability, and career opportunities of the Helix Traffic Solutions national network. You’ll find:
- A strong culture of safety, quality, and accountability
- Hands-on work supporting compliant, well-organized work zones
- Opportunities for training, advancement, and internal mobility
- The support of a national organization with strong regional focus
What to Expect
Our work is fast-paced, detail-driven, and essential. Every role at US Traffic Control plays a vital part in keeping New York roadways safe and traffic flowing efficiently—especially when rapid response matters most. If you’re dependable, safety-focused, and looking for a career with purpose, we’d be proud to have you on our team.
The Administrative Assistant - Branch Operations supports daily office operations in our Syracuse branch, including but not limited to: workforce timekeeping accuracy, onboarding processes, and fleet/safety tracking. This role works closely with leadership to ensure compliance, accurate reporting, and efficient coordination across administrative and operational functions.
Key Responsibilities Timekeeping & Payroll Support- Audit employee time punches daily (clock-in, clock-out, and meal periods) for accuracy and compliance
- Review and calculate employee rate cards to ensure alignment with TCR system records
- Investigate and resolve discrepancies in time reporting in partnership with leadership
- Submit finalized rate cards to designated stakeholders on a weekly basis
- Log and reconcile fuel slips against weekly fuel reports provided by Holman
- Maintain and review fleet tracking lists to identify upcoming vehicle inspection needs
- Communicate inspection requirements and discrepancies to leadership
- Monitor timely completion of required employee reports
- Escalate late or incomplete submissions to leadership for follow-up and documentation
- Assist with maintaining accurate employee files and records
- Support onboarding preparation by coordinating materials with HR systems (HRIS/Onboarding platform)
- Assist with onboarding sessions for new hires on a scheduled…
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