Parts Room Coordinator

Description

The Parts Room Coordinatorplaysa critical role within the Maintenance Department by supporting equipment reliability and plant operations through effective maintenance purchasing and spare parts inventory management.

This position is responsible for high-volume, time-sensitive maintenance transactions, including requisition processing, part identification, supplier coordination, and cycle counting. Serving as a key link between maintenance, purchasing, and suppliers, the role ensures efficient workflows, cost control, and accurate inventory management.

Hours: 1 st Shift M-F

This position directly supports:

• Preventative maintenance compliance
• Inventory accuracy and material availability
• Cost control through disciplined purchasing practices

• Process and manage purchase requisitions for maintenance parts and services
• Source and identify correct parts with accurate specifications
• Coordinate with vendors on pricing, availability, and lead times
• Expedite critical orders to support urgent maintenance needs
• Ensure timely creation and follow-up of purchase orders

• Maintain accurate inventory levels for maintenance-critical spare parts
• Own and execute the cycle counting program to ensure inventory accuracy
• Investigate and resolve inventory discrepancies
• Ensure proper part labeling, storage, and organization
• Support stocking strategies for critical spare parts
• Work with approved suppliers to ensure dependable supply and service
• Obtain competitive quotes when applicable
• Competitive bidding when lead time allows
• Price validation against historical spend
• Use of approved vendors
• Track and work to reduce premium freight and emergency purchasing

• Serve as the primary point of contact for maintenance-related parts needs
• Ensure parts availability for:
• Corrective maintenance
• Preventative maintenance
• Planned shutdowns
• Proactively communicate part status, delays, and potential risks

• Maintain accurate data in CMMS/SAP systems (parts, pricing, and vendor information)
• Track purchase order status and delivery timelines
• Maintain purchasing documentation for compliance and audits
• Support reporting related to:
• Stockouts
• Expedited orders
• Maintenance spend trends

• Reduced stockouts and improved parts availability
• Accurate inventory with consistent cycle count completion
• Lower expedite rates and reduced premium freight costs
• Fast, accurate purchasing cycle times
• Strong vendor relationships and responsiveness
• Improved maintenance efficiency and reduced downtime

• High school diploma or equivalent
• Minimum of 2 years of experience in a purchasing, inventory, or maintenance support role
• Strong mechanical aptitude with the ability to identify maintenance parts
• Experience with CMMS, SAP, or inventory management systems
• Proficiency in Microsoft Excel and basic computer systems

• Experience in a manufacturing or food/dairy environment
• Familiarity with maintenance parts such as motors, bearings, valves, and pneumatics
• Knowledge of MRO (Maintenance, Repair, and Operations) inventory practices
• Understanding of procurement processes and vendor management

• Attention to Detail – Accuracy in part identification and inventory management
• Urgency & Execution – Ability to support fast-paced maintenance demands
• Organization – Strong discipline in inventory control and documentation
• Communication – Clear and effective coordination with maintenance teams and suppliers
• Accountability – Ownership of purchasing decisions and inventory outcomes

• Combination of office and shop-floor environment
• Frequent interaction with maintenance personnel and external vendors
• May require lifting parts and working in storage or warehouse areas

$20.00-$27.00/hour*

* The salary range listed for this position represents the good faith and reasonable minimum and maximum pay for this role at the time of posting. Actual compensation may vary based on factors including, but not limited to, experience, skills, training, knowledge, education, and…