Temporary Procurement Expeditor

Temporary Procurement Expeditor

The Procurement Expeditor supports the university's procurement organization by proactively tracking and resolving delays across the requisition-to-purchase order-to-payment cycle. This role works closely with a team of Procurement Specialists, campus departments, and suppliers to identify bottlenecks, follow up on outstanding items, and keep purchase orders, deliveries, and invoices moving on schedule. The Expeditor acts as a liaison between university departments, procurement staff, and vendors to ensure the procurement pipeline runs smoothly and disruptions are caught and addressed early.

Education and Experience:

High school diploma or equivalent required;
Associate's or Bachelor's degree in Business, Supply Chain, or related field preferred. One (1) plus years of experience in procurement, purchasing, supply chain, order management, or a similar administrative/expediting role; higher education or public sector experience a plus. Familiarity with the full procure-to-pay cycle (requisition, PO issuance, receiving, invoicing, payment) in a university or public procurement environment. Experience working with Accounts Payable processes and resolving invoice/PO discrepancies.

Detail-oriented with strong problem-solving skills and a sense of urgency.

Skills and Knowledge:
Strong organizational skills with the ability to manage a high volume of open items simultaneously. Excellent verbal and written communication skills; comfortable following up persistently and professionally with campus departments and external suppliers. Proficiency with ERP/procurement systems (e.g., Workday, People Soft, Oracle, etc.) and Microsoft Excel. Proactive self-starter who doesn't wait for issues to be escalated. Comfortable working cross-functionally with faculty, staff, and vendors, and holding others accountable to timelines.

Calm under pressure when managing competing priorities and time-sensitive delays. Strong follow-through — closes the loop on issues rather than just flagging them.

Responsibilities:
Order & Delivery Follow-Up. Contact suppliers to confirm order status, shipping dates, and resolve delays or discrepancies. Escalate at-risk orders to Procurement Specialists and campus stakeholders with clear status updates and recommended next steps. Coordinating PO closeout. Internal Coordination. Serve as the go-between for Procurement Specialists, requesting departments/faculty/staff, receiving, and Accounts Payable to resolve issues affecting the req-to-PO-to-pay cycle. Follow up internally on stalled requisitions, pending approvals, missing information, or incomplete PO data that is holding up processing.

Communicate delays, root causes, and resolution timelines to affected departments. Supplier Issue Resolution. Identify and troubleshoot supplier-related issues (late shipments, quality concerns, quantity discrepancies, pricing mismatches) and route to the appropriate Procurement Specialist or category owner. Maintain regular communication with key suppliers to keep orders on track and address emerging issues before they escalate. Invoice & Payment Support. Monitor invoice holds and mismatches (price, quantity, PO discrepancies) and coordinate with AP, Procurement Specialists, and suppliers to resolve them.

Follow up on missing receipts, approvals, or documentation needed to release payments. Help reduce aging invoice backlogs by driving issues to resolution.