US-Syracuse-Shipping and Receiving Coordinator

Position Overview

Client’s Global Energy Infrastructure Solutions (GEIS) division is seeking a highly organized and detail-driven Shipping and Receiving Coordinator to support operations at our Syracuse, NY manufacturing facility. This role focuses on managing accurate and timely receipt of incoming materials, components, and supplies. The Receiving Coordinator will be responsible for verifying documentation, transacting receipts in SAP/WMS systems, directing put‑away activities, and resolving discrepancies related to inbound shipments.

This position plays a key role in maintaining inventory integrity, supporting production flow, and upholding Client’s quality standards. The ideal candidate will have experience in warehouse receiving operations, strong problem‑solving skills, and the ability to collaborate across teams to ensure smooth material handling and storage processes.

• Drive and implement safety policies and programs to ensure a secure working environment. Hold the workforce accountable for the same.
• Complete shipping or receiving documentation for raw materials, components, supplies and finished goods.
• Provide instructions to the workforce on proper marking, stenciling and order coordination.
• Prepare packing lists, fax, scan as needed for shipments to Customers, Other Client Facilities, etc.
• Advise on put‑away designations when required.
• Issue pick and pull orders of stock for delivery.
• Train all employees in the creation of Fed Ex and UPS shipment documents.
• Coordinate all outbound customer orders with lane designated carriers as well as will call service.
• Process incoming orders and returned materials in WMS / SAP Systems.
• Process shipping labels in WMS / SAP Systems.
• Audit outgoing material. Create BOLs for shuttle trailer shipments.
• Coordinate the transactions of all incoming materials – issue receipt tickets as needed to use as material moves into their put‑away function.
• Initiate corrective actions for incoming materials missing proper documentation for receipts.
• Review and initiate actions to help to resolve 3‑way match issues on outstanding invoices.
• Issue cycle count documents to workforce and assist in resolving discrepancies.
• Report delays in material put‑away and assist in finding lost material as applicable.
• Administer our quality policy by placing suspect material on hold or have material picked, pulled, or shipped based on quality issues and actions to be taken to resolve.
• Participating in site required training.
• Follow detailed instructions and communicate specific directions to others.
• Walking and standing up to 90% of the time may include daily and weekend overtime.
• Obtain knowledge of all aspects of shipping and receiving to be able to backfill as requested.
• Other duties as assigned by management.
• Ad hoc project management and site support.

• 2-year degree from an accredited institution or 3+ years of related experience.
• Must be able to work in the United States without company sponsorship now and in the future.
• No relocation benefit is offered for this position; only candidates residing within the immediate geographic area or reasonable commuting distance will be considered for this position.

• Bachelor’s degree from an accredited institution.
• 5 or more years of warehousing, shipping and receiving experience.
• Strong proficiency in Microsoft Excel.
• Knowledge of SAP system.

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Intelligent power management company focused on sustainability and improving quality of life. Offers solutions for efficient and reliable power management. Committed to innovation and making a positive impact on the world. Join our team and make a difference.