Document Controller

Data Volt is a global leader in sustainable and innovative data center solutions. We provide businesses across the world with the infrastructure they need to connect, collaborate, and grow in the data-driven landscape of today. Our solutions focus on security, reliability, scalability, and sustainability, empowering our clients to truly achieve digital transformation. We have strategically positioned operations in Riyadh, Dubai, California, Mumbai and Tashkent and are committed to shaping a sustainable digital future through groundbreaking innovation.

• You will oversee and manage documentation processes within our Data Center  will be highly organized, detail-oriented, and skilled in managing a high volume of documents and records. This role is crucial for ensuring that all documentation is accurately maintained, easily accessible, and compliant with organizational and regulatory standards.
• Develop and implement document control procedures and systems to ensure efficient handling and storage of all data center documentation.
• Maintain and organize all project-related documents, including drawings, specifications, contracts, and correspondence.
• Ensure that all documents are properly classified, indexed, and stored in accordance with company policies and industry standards.
• Configure and maintain the DMS (Aconex/Procore/ACC): company/project setup, folders, permissions, roles, workflows, metadata fields, numbering schemes, review/approval steps, and distribution rules.
• Establish and maintain the project taxonomy (folder structure, document types, metadata, and conventions) aligned to contract, client standards, and ISO 19650 principles.
• Create and manage document registers, drawing logs, submittal logs, RFI logs, transmittal registers, and correspondence registers.
• Control access rights and security classifications (Confidential/Restricted/Public), including external stakeholder access and NDA-controlled areas.
• Ability to handle confidential and sensitive information with discretion.
• Maintain accurate and up-to-date records of all documentation, including revisions and updates.
• Prepare and generate reports related to document control activities, including status updates and compliance metrics.
• Ensure proper retention and archiving of documents in line with company policies and legal requirements.
• Manage incoming and outgoing documents: drawings, calculations, method statements, material submittals, RFIs, MOMs, schedules, reports, commissioning documentation, O&M manuals, as built records, etc.
• Ensure correct metadata (title, discipline, doc type, WBS, package, revision, status code, originator, dates) and file naming per approved standard.

• Bachelor's degree in Business Administration, Information Management, Engineering, or a related field. Relevant certifications (e.g., Certified Document Controller) are a plus.
• 12+ years of experience in document control or records management, preferably in a data center or construction environment.
• Hands on admin proficiency with Aconex, Procore (Documents/Submittals/RFIs), or Autodesk Construction Cloud (ACC Docs/BIM Collaborate).
• Strong Excel/Power BI basics; comfortable with CSV imports/exports and bulk updates.
• Proven track record of managing complex documentation processes and systems.
• Detail oriented with rigorous data hygiene.
• Strong organizational and time-management skills with exceptional attention to detail.
• Proficiency in document management software and tools (e.g., SharePoint, Docu Sign, etc.).
• Excellent written and verbal communication skills.