Senior Project Coordinator - Document Control

Senior Project Coordinator – Document Control

Location:

Tabuk, Saudi Arabia

Industry: Construction

Function:
Filing‑Records Management

Experience:

Minimum 10 years

Job Type: Full‑time

Salary: 18,000–28,000 SAR per month (final offer to be confirmed with employer)

Parsons Corporation is hiring an experienced coordinator to establish consistent document‑control standards, strengthen data integrity, and maintain secure access to critical project information across a multi‑billion‑dollar infrastructure program.

• Establish and maintain document‑control policies, procedures, workflows, and governance standards across the program.
• Develop document numbering structures, classification systems, metadata requirements, and filing taxonomies.
• Enforce standard operating procedures for Parsons teams, consultants, contractors, and subcontractors.
• Oversee the deployment, configuration, administration, and continuous improvement of the Enterprise Document Management System.
• Manage engineering drawings, technical submissions, correspondence, contracts, commercial records, legal files, and closeout documentation.
• Ensure that all documents are registered, reviewed, distributed, revised, archived, and retained according to approved procedures.
• Monitor metadata accuracy, revision status, document ownership, review cycles, and approval workflows.
• Maintain strict access controls for confidential, restricted, commercial, contractual, and legally sensitive project information.
• Protect project data in accordance with client requirements, Parsons policies, and applicable data‑privacy standards.
• Lead and supervise document controllers supporting multiple infrastructure packages and project disciplines.
• Allocate workloads, set performance expectations, review output quality, and resolve document‑processing backlogs.
• Conduct routine quality audits to identify indexing errors, duplicate records, missing revisions, incomplete metadata, and filing inconsistencies.
• Coordinate with engineering, procurement, commercial, legal, construction, and project‑controls teams to improve information flow.
• Track engineering submittals, requests for information, technical reviews, approvals, transmittals, and contract deliverables.
• Produce document‑status reports, turnaround‑time analysis, overdue‑action summaries, and workflow performance dashboards.
• Identify bottlenecks affecting technical reviews, contractor submissions, approvals, and construction information release.
• Support project handover by ensuring that final records, as‑built drawings, operating manuals, warranties, and closeout files are complete.
• Provide EDMS training, procedural guidance, and compliance support to project personnel and contractors.
• Maintain a reliable audit trail for document revisions, approvals, transmittals, downloads, and access permissions.
• Escalate significant information‑management risks, security breaches, and repeated compliance failures to project leadership.

• Bachelor’s degree in Business Administration, Information Management, Engineering, or a related discipline.
• High school diploma may be considered when supported by substantial relevant experience.
• Minimum 10 years of progressive experience in project coordination, document control, and records management.
• Demonstrated leadership experience on major construction, infrastructure, or mega‑project programs.
• Advanced proficiency with EDMS platforms such as Aconex, Project Wise, PMWeb, or comparable systems.
• Strong understanding of engineering drawings, design stages, technical submittals, and construction documentation.
• Experience managing document workflows from design development through procurement, construction, commissioning, and closeout.
• Detailed knowledge of revision control, document numbering, metadata standards, records retention, and audit requirements.
• Ability to manage sensitive commercial, contractual, technical, and legal information with strict confidentiality.
• Strong leadership skills for directing multinational document‑control teams and contractor personnel.
• Exceptional organizational ability with consistent attention to accuracy, detail, and traceability.
• Excellent written and verbal…