Accounts Payable Specialist

Accounts Payable Specialist

TOTE Resources | Tacoma, WA

TOTE Resources is seeking a detail-oriented
, customer-focused
, and highly organized Accounts Payable Specialist to join our Finance team. This is an exciting opportunity for an accounting professional who enjoys working in a collaborative environment, managing high-volume transactions
, and contributing to the financial success of a dynamic organization.

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices
, maintaining strong vendor relationships
, supporting month‑end close activities
, and driving continuous process improvements within the Finance team.

• Process high-volume invoices accurately and efficiently
• Review and match invoices to purchase orders
  , receipts, and supporting documentation
• Verify approvals and ensure compliance with internal controls
  , company policies, and procedures
• Research and resolve invoice discrepancies
  , payment issues
  , and vendor inquiries
• Monitor aging invoices and proactively manage payment deadlines

• Perform vendor statement reconciliations and resolve outstanding items
• Assist with month‑end close activities and account reconciliations
• Support annual audits by preparing documentation and responding to audit requests
• Assist with financial reporting and accounts payable analysis as needed

• Partner with cross‑functional teams to ensure accurate expense reporting and payment processing
• Provide exceptional customer service to vendors and internal stakeholders
• Identify and implement process improvements that increase efficiency, accuracy, and compliance
• Support continuous improvement initiatives within the Finance department

• 3+ years of Accounts Payable experience
  , preferably in a high‑volume environment
• Strong knowledge of accounts payable
  , invoice processing
  , and account reconciliations
• Experience working with ERP systems or accounting software
• Proficiency in Microsoft Excel
  , including VLOOKUP
  , XLOOKUP
  , formulas, filters, and data analysis
• Strong organizational
  , analytical
  , and problem‑solving skills
• Exceptional attention to detail and commitment to accuracy
• Ability to manage multiple priorities and consistently meet deadlines
• Strong written and verbal communication skills
• Commitment to providing outstanding customer service

• Experience with Infor FSM
  , EAM
  , ABBYY Vantage
  , or similar ERP platforms
• Knowledge of 1099 reporting and vendor tax compliance
• Experience supporting month‑end close and audit preparation
• Familiarity with electronic invoice workflows
  , invoice automation
  , and paperless AP systems
• Experience in transportation
  , maritime
  , logistics
  , or related industries

• Accounts Payable
• Invoice Processing
• Vendor Management
• Account Reconciliation
• Month‑End Close
• Financial Reporting
• ERP Systems
• Internal Controls
• Data Accuracy
• Microsoft Excel
• Problem Solving
• ... continuation of list items ...

The salary range for this position is $35,844 to $62,830 annually
, with an expected target salary range of $50,000 to $55,000 per year
.

Compensation will be determined based on several factors, including education
, relevant work experience
, work location
, internal equity
, and the specific responsibilities of the position
.

As part of the team, full‑time employees will receive a comprehensive benefits package, including:

• Health, Dental, and Vision Insurance
• Life Insurance
• Short‑Term Disability
• Employee Assistance Program (EAP)
• 401(k) with Company Match and Discretionary Funding
• Tuition Reimbursement
• Supplemental Parental Leave
• ... continuation of list items ...

• Minimum of 10 days of vacation annually
• 10 days of sick leave
• 10 paid holidays plus 1 floating holiday every 12 months
• Eligibility for an annual discretionary bonus (based on eligibility)

We offer more than just a paycheck-we offer the opportunity to build a long‑term, rewarding career with an industry‑leading organization.

• Career Growth and Development Opportunities
• Collaborative and Supportive Team Culture
• Hybrid Work…