Accounting Assistant

Why it's a great opportunity:

In this role you will support the accounting team working for all divisions in Planning and Public Works. You will provide transactional accounting activities involving timekeeping, journal entries, reimbursements and more within a project focused team. Planning and Public Works (PPW) is the largest department in Pierce County, and the Business and Finance Operations (BFO) Division is PPW’s central finance office.

Your work will primarily be done using MS Office products and Workday, our financial system. This behind-the-scenes work is vital to the operation of the County’s Planning and Public Works operations and in turn our communities as well.

PPW stewards a healthy and vibrant community by collaboratively planning and investing in our people, infrastructure, systems, and policies. PPW’s team has more than 800 members that collaborate, innovate and inspire in performing essential services to the community. The department is responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement – just to name a few!

Learn more about Planning and Works

Your success will come from being a customer focused professional who is eager to enhance your timekeeping and accounting skills as well as develop a career with Pierce County. Your focus on details, customer service, and the bigger picture will further ensure your success and directly impact the services and quality of life improvements throughout the County.

You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

• Maintain, control, and oversee the maintenance of general or subsidiary ledgers, balancing operations, pre‑auditing functions, and various other accounting and clerical function; maintenance of activities such as receivables, payables, billings, payroll, purchasing, and related functions; review laws and procedures relevant to grant applications and operations; and perform site monitoring of subcontractor fiscal reports.
• Direct the processing of key personnel documents and payroll time records for County personnel; analyze computer reporting and verify accuracy of data and program effects; edit computer reports until final computer run is authorized.
• Coordinate payroll processing from departments ensuring compliance and compatibility with County code, budget authorization, and payroll system; prepare procedural documentation for internal and external payroll processing.
• Maintain, control, and supervise the preparation of financial reports; prepare financial analysis of expenditures, operations, and related areas; conduct close‑out procedures at termination of grants.
• Perform and maintain a variety of financial transactions and records associated with the receipts and disbursement of funds.
• Direct and participate in the workflow of the office to meet deadlines; coordinate scheduling with data processing to ensure timely reporting; ensure compliance with established policies and procedures; review and approve financial and statistical reports developed within the unit; and assign work to other fiscal support staff.
• Review operating budgets periodically to analyze trends affecting budget needs. Review expenditures to ensure compliance with budget plan.

• Any combination of experience/education which would clearly indicate the ability to perform the duties of the position.
• Three years of progressively responsible bookkeeping, accounting, auditing or closely related work experience.
• Equivalent coursework in bookkeeping, accounting, or closely related subjects relevant to the requirements of the position for a maximum of one year of the experience requirement.
• A resume and cover letter are required for this…