Accounts Payable Specialist

Description

We are seeking a detail-oriented Accounts Payable Specialist to support the day-to-day accounting operations of a growing construction organization. This position will be responsible for processing a high volume of vendor and subcontractor invoices, maintaining accurate records, and ensuring payments are processed accurately and on time.

Responsibilities

+ Process high-volume accounts payable invoices from vendors, subcontractors, and suppliers

+ Code invoices accurately to the appropriate general ledger accounts, projects, jobs, and cost codes

+ Match invoices to purchase orders, contracts, and receiving documentation

+ Review invoices for accuracy, proper approvals, and supporting documentation

+ Assist with three-way matching and resolve invoice or purchase order discrepancies

+ Enter and maintain vendor information within the accounting system

+ Prepare weekly check runs, ACH payments, and other vendor payments

+ Reconcile vendor statements and research outstanding or missing invoices

+ Communicate with vendors and internal project teams regarding invoice and payment questions

+ Track subcontractor invoices and supporting documentation

+ Assist with lien releases, certificates of insurance, W-9s, and other construction-related vendor documentation

+ Support job costing and ensure expenses are accurately assigned to projects

+ Assist with credit card and employee expense reconciliations

+ Maintain organized AP records and documentation for audits and month-end close

+ Assist the accounting team with additional projects and general accounting responsibilities as needed

Requirements

2+ years of accounts payable or general accounting experience preferred

Previous experience within construction, contracting, manufacturing, property management, or a project-based environment strongly preferred

Understanding of job costing, cost codes, purchase orders, and project accounting is a plus

Strong attention to detail and ability to work with a high volume of transactions

Ability to research discrepancies and communicate effectively with vendors and internal departments

Strong organizational and time-management skills

Comfortable working in a deadline-driven environment

Proficiency with Microsoft Excel and accounting/ERP softwar

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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