Accounts Payable Specialist Tacoma, WA

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support the day-to-day accounting operations of a growing construction organization. This position will be responsible for processing a high volume of vendor and subcontractor invoices, maintaining accurate records, and ensuring payments are processed accurately and on time.

Responsibilities

• Process high-volume accounts payable invoices from vendors, subcontractors, and suppliers
• Code invoices accurately to the appropriate general ledger accounts, projects, jobs, and cost codes
• Match invoices to purchase orders, contracts, and receiving documentation
• Review invoices for accuracy, proper approvals, and supporting documentation
• Assist with three-way matching and resolve invoice or purchase order discrepancies
• Enter and maintain vendor information within the accounting system
• Prepare weekly check runs, ACH payments, and other vendor payments
• Reconcile vendor statements and research outstanding or missing invoices
• Communicate with vendors and internal project teams regarding invoice and payment questions
• Track subcontractor invoices and supporting documentation
• Assist with lien releases, certificates of insurance, W-9s, and other construction-related vendor documentation
• Support job costing and ensure expenses are accurately assigned to projects
• Assist with credit card and employee expense reconciliations
• Maintain organized AP records and documentation for audits and month-end close
• Assist the accounting team with additional projects and general accounting responsibilities as needed