Accounts Payable Specialist

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Full-Time Individual Contrib Tacoma, WA, US

Salary Range: $55,000.00 To $60,000.00 Annually

TOTE Resources | Tacoma, WA
Department: Finance
Position Type: Full-Time, non-exempt
Schedule:
Hybrid Schedule – 4 Days In Office, 1 Day Remote (after onboarding and training) | Standard Business Hours

Join Our Team

TOTE Resources is seeking a detail-oriented
, customer-focused
, and highly organized Accounts Payable Specialist to join our Finance team. This is an exciting opportunity for an accounting professional who enjoys working in a collaborative environment, managing high-volume transactions
, and contributing to the financial success of a dynamic organization.

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices
, maintaining strong vendor relationships
, supporting month-end close activities
, and driving continuous process improvements within the Finance team.

What You'll Do

Accounts Payable Operations

• Process high-volume invoices accurately and efficiently
• Review and match invoices to purchase orders
• Verify approvals and ensure compliance with internal controls
  , company policies, and procedures
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Monitor aging invoices and proactively manage payment deadlines.

Reconciliations & Financial Support

• Perform vendor statement reconciliations and resolve outstanding items
• Assist with month-end close
• Support annual audits by preparing documentation and responding to audit requests.

Collaboration & Process Improvement

• Partner with cross-functional teams to ensure accurate expense reporting and payment processing.
• Provide exceptional customer service to vendors and internal stakeholders.
• Identify and implement process improvements that increase efficiency, accuracy, and compliance.
• Support continuous improvement initiatives within the Finance department.

Required Qualifications

• 3+ years of Accounts Payable experience
  , preferably in a high-volume environment
  .
• Strong knowledge of accounts payable
  , invoice processing
  , and account reconciliations
  .
• Experience working with ERP systems or accounting software.
• Proficiency in Microsoft Excel
  , including VLOOKUP
  , XLOOKUP
  , formulas, filters, and data analysis.
• Strong organizational
  , analytical
  , and problem-solving skills
  .
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and consistently meet deadlines.
• Strong written and verbal communication skills
  .
• Commitment to providing outstanding customer service
  .

Preferred Qualifications

• Experience with Infor FSM, EAM, ABBYY Vantage, or Similar ERP Systems
• Knowledge of 1099 reporting and vendor tax compliance
  .
• Experience supporting month-end close and audit preparation
  .
• Familiarity with electronic invoice workflows
  , invoice automation
  , and paperless AP systems
  .
• Experience in transportation,
  maritime
  , logistics
  , or related industries.
• Accounts Payable
• Month-End Close
• ERP Systems
• Internal Controls
• Data Accuracy
• Microsoft Excel
• Problem Solving
• Communication
• Time Management
• Organization
• Process Improvement
• Customer Service
• Audit Support
• 1099 Reporting

Compensation

The salary range for this position is $35,844 to $62,830 annually
, with an expected target salary range of $55,000 to $60,000 per year
.

Compensation will be determined based on several factors, including education
, relevant work experience
, work location
, internal equity
, and the specific responsibilities of the position
.

As part of the team, full-time employees will receive a comprehensive benefits package, including:

• Health, Dental,…