Accountant Payable II

U.S.

-based employees have access to medical, dental, and vision insurance, a 401(k) plan and company contribution, short-term and long-term disability coverage, basic life insurance, and wellbeing benefits, among others. U.S.

-based employees also receive, per calendar year, up to 6 scheduled paid holidays. Additionally, eligible hourly/non-exempt and exempt employees accrue up to 112 hours of PTO based on years of service and may annually take up to 8 hours of paid volunteer time. Additional paid sick leave is also provided if required by state or local law.

The Accountant Payable II is responsible for processing a high volume of freight, vendor, expense, and purchase order invoices across multiple business entities with growing independence. This role manages daily payables inbox triage, invoice entry and GL coding, vendor payment preparation, and account reconciliation under the guidance of senior AP staff. Works closely with the AP Manager to ensure invoice accuracy, timely payments, and proper documentation across domestic and international entities.

• Manage shared accounts payable communications across multiple entities, including invoice intake, vendor inquiries, and approval coordination.
• Process and record freight, expense, and purchase order invoices while ensuring accurate GL coding and timely system entry in Sage and/or D365.
• Support weekly payment processing activities, vendor reconciliations, and aging review to help maintain accurate and timely vendor payments.
• Review freight, carrier, and broker billing information to verify charges, resolve routine discrepancies, and facilitate approvals and payment processing.
• Coordinate recurring invoice processing and maintain appropriate approval workflows in accordance with established procedures.
• Assist with purchase order reconciliation activities, including clearing open items and matching transactions to receipts.
• Support freight and logistics billing activities by validating charges, coordinating with internal departments, and assisting with customer billing documentation.
• Prepare and distribute reports related to freight activity, vendor balances, billing summaries, and other accounting support schedules.
• Maintain billing and tracking worksheets and support reporting requirements for internal stakeholders.
• Process assigned payroll and corporate card reconciliation activities in accordance with company procedures.
• Monitor vendors account to identify outstanding items, discrepancies, or potential risks and escalation concerns to AP III or the AP Manager as appropriate.
• Participate in process improvement initiatives and support implementation of accounting and operational best practices.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this role, the employee regularly communicates with coworkers, vendors, and other business contacts regarding invoices, payments, and related matters and must be able to exchange accurate information effectively. The position requires the ability to remain in a stationary position for extended periods of time and occasionally move throughout the office to access files, equipment, and work areas.

Regular use of a computer and standard office equipment, including a keyboard, calculator, copier, and printer, is required.

• High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or related field preferred.
• 2–4 years of accounts payable experience

• Solid understanding of accounts payable processes including invoice entry, GL coding, vendor reconciliation, and payment processing.
• Hands-on experience with Sage and/or Microsoft Dy