Administrative Secretary Extended Learning ; ELO

Position: Administrative Secretary Extended Learning Opportunities (ELO)
Salary: See Position Description
Location : Central Administration Building (CAB) 601 S 8th St., WA
Job Type: Full time
Job Number: 26-27-05155
Department: K12 Support
Opening Date: 06/11/2026
Closing Date: 6/17/2026 11:59 PM Pacific

Description
Tacoma Public Schools

Expected Start Date: July 1, 2026

FTE: 1.0
Hours Per Day: 8

Salary Level: OP6 $ 32.72/hour - $42.86/hour DOE
Union/Work Year: Office Professional; 12-month; 260 days

Benefits: This job has the full range of benefits offered by Tacoma Public Schools
Additional Information: Salary Placement is based on verifiable LIKE work experience.
Examples Of Duties

SUMMARY
This position provides a variety of administrative secretarial/clerical duties to support the Extended Learning Opportunities (ELO) Department.

ESSENTIAL JOB FUNCTIONS

Answers telephone; screens and refers calls; responds to inquiries as knowledge and expertise permit; maintains appointment calendars; operates and monitors a variety of communications equipment; keeps management staff informed of sensitive situations.

Schedules, coordinates, confirms and/or attends meetings as required; records, transcribes, and distributes minutes for a variety of meetings.

Performs timekeeping activities, organizes and maintains attendance records, tracks compensatory time for administrative staff; maintains related records.

Organizes and maintains filing systems and departmental records, including program files, confidential files, partner records, and general files; ensures accessibility of information from files.

Composes and/or edits and types correspondence, reports, and memoranda from notes, rough drafts or dictation; prepares, duplicates and distributes various types of correspondence, reports and related materials; edits and/or designs formats for reports; compiles and organizes data as required.

Researches, collects, compiles and summarizes data for various projects and programs; works closely with administrators, schools, and community partners to complete assigned activities and meet scheduled timelines.

Prepares and monitors assigned program budgets; tracks expenditures for office materials, equipment, contracted services, and program activities; makes recommendations.

Orders general supplies for office staff; tracks and reconciles procurement card usage.

Performs various secretarial support functions to facilitate the operation of the department including obtaining substitute office help; typing consultant or contractual agreement forms; and monitoring office equipment for repairs or replacement.

Reconciles and maintains petty cash fund for the department; maintains, reconciles, and reimburses departmental revolving fund bank account; submits reconciliations and claims for reimbursement to Finance Department monthly; performs other bookkeeping duties.

Coordinates travel, conference, training, and meeting arrangements for department staff and program personnel; prepares and processes claim forms for travel expenses.

Opens, date stamps, and routes incoming mail; prepares and routes outgoing mail; maintains postage meter logs and submits claims for reimbursement.

OTHER JOB DUTIES

Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned.

Provides backup to other departmental support staff, as needed.

Performs related duties as assigned, on a temporary basis.

CONDITIONS
Experiences frequent interruptions; confined to work station for prolonged periods; exposed to video display; required to meet inflexible deadlines; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.
This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.

Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Nondiscrimination Statement

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, veteran or military status, sexual orientation, gender expression, gender identity, homelessness, disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.

The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights Coordinator, Gender-Inclusive Schools Coordinator, and Title IX Coordinator:

Tiffany…