Administrative Coordinator​/Senior Administrative Coordinator - COMAI

Position Overview

The Communications Department (COM) at the IMF is looking for an experienced administrative coordinator to support a Deputy Director and other senior staff in the Front Office. The role requires a fast‑paced, initiative‑driven individual capable of handling complex schedules, communications, and administrative processes for the department.

• Calendar, Scheduling, and Travel Coordination: Organize and manage complex schedules; maintain calendars of appointments; manage departmental email groups; arrange travel; provide guidance on Travel Information Management System (TIMS) entries.
• Document Preparation and Communications Support: Prepare briefing materials; format memos; draft documents; proofread and edit; ensure correct grammar, spelling, punctuation, and Fund style compliance.
• Operational Coordination and Process Improvement: Provide procedural guidance to junior staff; coordinate department‑wide administrative processes; contribute to workflow‑efficiency procedures; offer training and feedback to assistants.
• Events, Coverage, and General Administrative Support: Coordinate off‑site meetings and retreats; collaborate with IT, Corporate Services and Facilities for Town Halls, Brown Bag sessions, and other events; handle expense reporting; support other divisions and teams as needed; provide coverage during absences or periods of increased workload.

• High‑school diploma or equivalent, plus a minimum of six (6) years of relevant experience (minimum two (2) of those years in a lead role for external candidates).
• Proven ability to manage a complex, demanding workload, work under pressure, meet short deadlines, and balance overlapping requests.
• Excellent interpersonal and communication skills; ability to engage with colleagues and work well as part of a team.
• First‑class organizational skills and the ability to handle sensitive matters with good judgment and diplomacy.
• Excellent oral and written communication skills, and ability to interact effectively with Fund staff and external contacts at all levels.
• Thorough knowledge of the Fund’s administrative procedures and policies.
• Superior proficiency in Fund standard software packages, including databases.
• Flexibility regarding working hours.
• Only candidates who are currently residing in the Washington DC metro area will be considered.

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process.

Immediate Office Hiring for: A05, A06.