Administrative Assistant - GA

Summary

The administrative assistant will function as both the corporate receptionist and also provide administrative support services to the Technical Division. The role includes organizing, maintaining, and distributing documentation and information, and supporting corporate-wide events.

Salary Range: $24.00 - $28.75

• Greet and direct visitors in a professional manner. Maintain a log of visitor arrivals and departures, issue visit passes, and coordinate with guard to prepare for guest arrival as needed.
• Maintain a database of required visitor documentation, including Export Screening, and ensure compliance with outlined procedures prior to allowing visitor to proceed beyond the lobby area.
• Answer incoming calls promptly and professionally, routing calls to the appropriate party.
• Provide administrative support to Technical Directors, coordinating business travel arrangements, issuing expense reports, and scheduling meetings.
• Assist with maintaining and organizing documentation and information needed for management tasks performed by Technical Members.
• Assist with supporting purchase and requisition order procedures for division-wide needs.
• Provide regular courier service to deliver mail between the Composite Materials Research Laboratory and the main building, and distribute mail within the division.
• Assist with coordination, planning, and execution of division-wide events such as group meetings (agenda and moderator), internal conferences, and guest visits.
• Act as division conference room coordinator by posting daily room schedules, resolving reservation conflicts, and maintaining necessary conference room supplies.
• Work with others to achieve an atmosphere of teamwork and continuous improvement.
• Assist with maintaining and improving the library system of the division.
• Support corporate-wide events such as Employee Appreciation Days, activities, and charity events.
• Order, pick up, and serve meals and beverages for guests as requested.

• Strong verbal and written communication skills in English.
• Good knowledge of administrative support techniques and procedures.
• Ability to work well under pressure and set priorities.
• Self-motivation and initiative.
• Record-keeping knowledge.
• Team-player and ability to develop close working relationships with internal and external customers.
• Ability to work well with diverse personalities and cultures.

• High school diploma or GED required.
• One to three years of similar or related experience, with at least one year of administrative/secretarial experience.
• Knowledge of Japanese business culture required.
• Accounting, administrative, or clerical skills preferred.
• Experience in a multi-cultural workplace preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Experience with Adobe Creative Cloud (Photoshop, Illustrator, InDesign) highly preferred.
• Position involves working with technologies and information subject to U.S. export control regulations. Under these regulations, Toray Composites must review certain candidate information, including citizenship, basis of U.S. work authorization, and country of origin, for export control screening purposes only.

This position requires the use of information subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Applicants must be a "U.S. Person" as defined by ITAR and/or EAR—i.e., U.S. citizen or national, U.S. permanent resident, or lawfully admitted U.S. refugee or asylum seeker.

The role is performed in an office environment and requires the ability to read, write, speak, and understand English, operate a computer and peripheral equipment, and perform basic mathematical computations. Repetitive hand motions, occasional lifting up to 40 pounds, occasional stair climbing, and vision focus adjustments are required. The employee may be required to wear personal protective equipment as needed.

• Medical and RX—Regence Blue Cross of Rhode Island (Gold, Silver, HSA)
• Vision Coverage—VSP
• Dental Coverage—Delta Dental of Rhode Island
• Flexible Spending Accounts (FSA)
• 80 hours of vacation time annually (additional hours awarded after 3 years)
• 64 hours of personal time off annually
• 3 paid floating holidays
• 8 paid company-recognized holidays
• Life insurance—paid to beneficiary twice annual salary
• Accidental death & dismemberment insurance—paid to beneficiary twice annual salary
• Short and long-term disability
• Voluntary supplemental life insurance
• Toray corporate perks
• John Hancock 401(k) with CMA matching 50% of first 8% of contributions
• Service awards at 3, 5, 10, 15, 20, 25, and 30 years
• Recognition awards
• Annual discretionary bonus program