Office Assistant ; OA- Reentry

Responsibilities

• Provide complex clerical support to staff and residents at the Reentry Center.
• Create files for newly arriving residents, including resident intake forms, legal face sheet, and other intake and orientation forms.
• Create OMNI entries for resident movements, caseload and housing assignments, chorological entries, and review of transfer orders.
• Review and respond to resident correspondence related to Reentry Center placement and banking questions.
• Maintain and process Trust Account System tasks.
• Complete, submit, and update various weekly and monthly reports, including local spreadsheets, mileage, credit card, interpreter, out‑of‑county release reports, copier counts, volunteer, and RPM reports.
• Close and archive resident files and complete OMNI entries archive per policy.
• Ensure documents are maintained and stored according to DOC State Archive Policy, including scanning and indexing into electronic document systems.
• Make photocopies as required, including resident handbooks, intake forms, policy manuals, facility signage, and other forms.
• Pick up and distribute mail to facility staff and process mail for released residents per policy.
• Order and maintain all office supplies, forms, office equipment and other items as needed.
• Ensure office equipment is maintained.
• Assist in internal audits.
• Complete various monthly reports, purchasing, paying bills, resident PREA housing reviews, resident banking and other duties as needed.
• Attend all staff meetings.

• High School Diploma or equivalent GED.
• Two (2) years of office/clerical experience.
• Must be able to type 40 WPM.
• Ability to create, modify, print, and format spreadsheets, find and replace data, and work with basic formulas.
• Proofread written material, identify, and correct errors in sentence structure, grammar, and punctuation.
• Ability to maintain confidentiality in the performance of job duties.
• Ability to work accurately and independently with minimal supervision.
• Exceptional customer‑service skills.
• Ability to navigate the internet for DOC and incarcerated individual related information.

• Experience with WA DOC databases, such as OMNI, OnBase, CePrison and Trust Account System.

• Maintain regular and reliable attendance.
• Complete a felony disclosure form prior to employment and submit to a criminal background check.
• Successfully complete, within mandated time frames, employee orientation and all other mandatory annual, in‑service and other required training.
• Provide physical residential address and home telephone number to the Department of Corrections.
• Become familiar and comply with all Department policies and procedures and Collective Bargaining Agreements as applicable.
• Submit to drug testing in accordance with Collective Bargaining Agreement and agency policy.
• This position is included in a union shop.
• Maintain confidentiality of information obtained through job performance as protected by agency policy or state or federal law.
• Possess and maintain a driver’s license valid in the State of Washington.

The WA State Department of Corrections is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.