Accounting Clerk

Position Summary

The Accounting Clerk provides essential administrative and technical support to the Finance Division, ensuring accurate processing of financial transactions and compliance with GAAP, Washington State laws, and District policy. The role includes duties in accounts payable/receivable, recordkeeping, inventory tracking, data entry, and audit support. This position also supports purchasing and public records processing and provides backup front desk coverage. This position is expected to develop procedures, manage assigned workflow, and contribute to the District’s financial accountability and operational efficiency.

This position has no supervisory responsibilities.

• Process accounts payable and receivable, including invoice review, vendor payments, and purchase order tracking.
• Maintain accurate general ledger coding and calculate pro‑rata fund splits across divisions.
• Create and update vendor records (W‑9s, ACH forms, 1099s, address/contact details).
• Track and update spreadsheets for utilities, bond compliance, and project‑related expenditures.
• Prepare and enter purchase requisitions with accurate GL coding and vendor information.
• Support procurement compliance by reviewing bid law, L&I intents/affidavits, and vendor documentation.
• Communicate with vendors to confirm pricing, purchase details, and contract adherence.
• Assist with internal control procedures and make recommendations for efficiency improvements.
• Support financial audits by preparing and organizing required documentation.
• Assist with financial software tasks: data entry, troubleshooting, and reporting.
• Prepare and reconcile cash receipts and deposits, ensuring accuracy and proper GL coding.
• Track accounts receivable activity and payments to maintain current balances.
• Maintain inventory records for accuracy in item counts and valuation.
• Reconcile travel advances and reimbursements for training or other approved expenses.
• Draft correspondence, memoranda, and reports using district templates and correct grammar.
• Maintain and route logs, policies, manuals, and approval documents.
• Provide front desk backup, including answering phones and routing calls, greeting the public and issuing receipts, responding to internal/external inquiries, sorting and distributing mail, supporting data entry and database updates.
• Maintain regular and reliable attendance.
• Perform other related duties as assigned to support the Finance Division and District operations.

Required:

High School Diploma and one (1) year of formal education in Accounting, Business, or a related field; and a minimum of two to three (2‑3) years of Accounts Payable/Accounts Receivable, general ledger, or finance‑related administrative support experience.

OR:
High School Diploma or equivalent; and four to five (4‑5) years of Accounts Payable/Accounts Receivable, general ledger, or finance‑related administrative support experience.

OR:
An equivalent combination of education and experience that would likely provide the required knowledge, skills, and abilities.

Required:

Valid driver’s license in good standing.

• Public sector finance principles and terminology (GAAP, purchasing, record retention).
• State laws regarding public purchasing, grant compliance, and patient/public records.
• Financial systems and general ledger coding best practices, Washington payroll and employment law, federal tax codes, and wage‑hour regulations.
• Principles of public budgeting and financial reconciliation.
• Professional business writing, editing, and formatting.
• English usage, grammar, spelling, punctuation, and basic mathematics.
• Principles and practices of administrative support, including meeting coordination and calendar management.
• Modern office procedures, methods, and use of standard office equipment.
• Office software proficiency (e.g., Microsoft Office Suite, scheduling platforms, document management systems).
• Recordkeeping, filing systems, and documentation procedures.
• Public sector organization, workflows, and financial terminology.
• District policies, workflow tools, and project documentation standards.
• Ef…