Secretary - Head

School Head Secretary S-4

Under general direction of the building principal provides secretarial/clerical, public relations, registration, and supervision of clerical and student staff and for the school to which assigned. Serves as confidential secretary to the building administrator.

1. Provides confidential secretarial services to the principal or administrator to which assigned. Prepares correspondence, evaluations, bulletins, newsletters, school calendars records, and other correspondence. Assists with preparation of schedules for employees, equipment, facilities, parent conferences and school activities.

2. Serves as building receptionist; greets and refers visitors; answers telephone and gives information, takes message or refers to appropriate person. Receives, sorts, screens and distributes mail. Schedules appointments.

3. May enroll and withdraw students; maintains procedures attendance accounting, data processing reconciliation, and compliance with state immunization statutes.

4. Establishes office procedures, trains and provides daily lead direction to assistant secretary, other clerical staff, student assistants and volunteers; logs and reports absences for building staff. Requests and releases substitutes. Maintains time worked records for subs.

6. Maintains budgets and implements District procedures for the Associated Student Body and Revolving Funds, various fees and District cash transmittals. Balances budgets and prepares reports.

7. Prepares all required reports including attendance, budget estimates, Associated Student Body, mileage, inventories, and others that may be required.

8. Requests, screens and transmits student records; collects free and reduced lunch cards.

9. Assists with preparation of schedules for employees, equipment, facilities, parent conferences and school activities.

10. Maintains records and files. Inventories and orders supplies. Distributes and collects films and other audio-visual items.

11. Coordinates activities for the opening and closing of school and for special activities such as festivals, graduation, open house and other school events.

12. Performs related duties as assigned.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

Minimum qualifications include two years of college or business/vocational training and two (2) years of school –related clerical experience; or four (4) years of increasingly responsible office clerical/secretarial experience to include responsibility for client/customer service, and working knowledge of computer databases and proficient in word processing and spreadsheet applications.

Required knowledge, skills and abilities include highly proficient keyboarding ability in use of Microsoft Office and other computer applications, ability to use dictation and other office equipment such as computer software for word processing, knowledge of English grammar rules, spelling, composition and punctuation, knowledge and understanding or ability to learn District policies and procedures, ability to maintain confidentiality of the position, ability to communicate effectively and courteously in person and by telephone with students, staff, parents and volunteers in a diverse environment, ability to maintain composure and make sound judgments under pressure, and ability to collect, accurately count and handle money and ability to work with multiple budgets and bank accounts.

Desirable qualifications include Clover Park School District secretarial experience and Secretarial Professional Standards Certificate.

Working conditions include ability to bend, stretch, twist, walk or reach requiring ordinary physical effort; to listen with more attention than normal daily life; more than ordinary skills and speed using fingers, hands and limbs; to tolerate occasional loud noises; exposure to childhood infectious diseases are all required.

FLSA:
Non-exempt

Affiliation: ESPCP

Job Class:
Secretarial/Clerical

Work Calendar:
Elementary 223, Middle School 223, High School 260

Conditions of employment include employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW
28A.400.303. The fingerprint scan must be completed prior to the first day of employment.

Insurance benefits include medical, dental, vision, long term disability, and basic life insurance benefits for employees who are anticipated to work 630 hours during the school year (September 1 through August 31).

Retirement and deferred compensation include membership in the Washington State Department of Retirement System Plan and participation in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP).

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex, race,…