Executive Assistant; Founder & CEO

The core responsibilities for the job include the following:

• Own and manage the CEO's calendar, ensuring optimal prioritisation of meetings, focus time, and travel.
• Proactively resolve scheduling conflicts and maintain alignment with business priorities.
• Anticipate scheduling needs and prepare the CEO ahead of upcoming commitments.

• Coordinate recurring leadership meetings with Product, Program, and other key teams.
• Organise periodic leadership check-ins, planning sessions, and team discussions.
• Support cross-functional coordination across teams when needed.
• Supporting quarterly town hall meetings: sending invites, surveys and reminders. Sharing regular updates with the leadership.

• Schedule and coordinate regular review meetings with investors, customers and board stakeholders.
• Prepare meeting logistics, ensure materials are distributed in advance, and capture key follow-ups.
• Maintain a high level of professionalism and responsiveness in communications.
• Help create structured engagement with the CEO's direct team, including product, program, and leadership staff.
• Managing expenses and appropriate reporting and bill settlement with vendors as per the company process

• Coordinate vendor engagements and maintain a tracker of vendor relationships and contract renewal dates.
• Support contract renewals and ensure timely follow-ups with internal stakeholders.
• Plan and coordinate domestic meetings as well as international travel for the CEO/senior leadership, including flights, accommodations, and itineraries.
• Support event management activities that involve leadership presence.
• Travel management and meeting coordination for the CEO and leadership team.

• Strong communication skills, esp. written.
• Strong planning, coordination, and organisational abilities.
• Excellent time management and prioritisation skills.
• High level of ownership, initiative, and accountability.
• Ability to work independently in a remote environment.
• Comfort working across time zones and global stakeholders.
• Strong attention to detail and follow-through.

• Experience supporting C-level executives or founders.
• Experience coordinating with global teams.
• Strong stakeholder management and relationship-building skills.