Administrative Coordinator – APDPI

Responsibilities

• Participate in drafting documents, integrating text, tables, and charts from multiple sources and software applications; draft and edit routine correspondence on administrative matters.
• Proofread and edit documents on behalf of supervisor or office/division staff; ensure correct grammar, spelling, punctuation, and formatting in accordance with Fund style.
• Provide administrative and logistical support for mission teams before and after the mission in coordination with field offices when necessary.
• Organize, file, and retrieve documents from physical and electronic repositories; maintain, track, and extract data from administrative, economic, and financial databases; initiate standard reports to inform administrative decisions.
• Review incoming and outgoing documents such as board documents, briefing papers, and back‑to‑office reports; distribute and edit board documents for the review process.
• Monitor and respond to e‑mail and field requests for information/comment; track and enforce associated deadlines; prioritize, route, and schedule work to ensure an efficient resolution or response; anticipate and resolve competing priorities or escalations.
• Assist with first‑line technical support to colleagues on Fund systems, office productivity software, and office automation technologies; guide and follow up with technical support vendors; assist with expert and vendor administration, onboarding, off‑boarding, provisioning, and financial/budgetary tracking and reporting.
• Organize meetings, seminars, workshops, and conferences; plan material production, scheduling, logistical arrangements, and liaise with participants and speakers; coordinate and publish internet or IMF intranet postings for the work unit; request interpretation services when needed.
• Disseminate Fund administrative policies within the work unit for staff at all levels; create and maintain spreadsheets to track administrative data or processes; ensure compliance with policies and liaise with relevant departments to resolve issues.

• High school diploma or equivalent.
• Minimum of four years of relevant experience.
• Current residence in the Washington DC metro area.
• Successful completion of the IMF Staff Assistant online exam within the past 12 months.

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process.