Administrative Assistant ; AA- Yakima

Description

Our vision is to ensure that “All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community.”

Job Title: Administrative Assistant 1 (AA1)

Location: Yakima, WA – While this is an in‑office position based in our Yakima office (1002 N. 16th Ave., Suite 301, Yakima, WA 98902), travel may be required for training, meetings, conferences, motor pool management activities, and filing court documents.

Closes: Wednesday July 8th, 2026

Salary: $42,780 - $56,952 Annually

Dual Language: The ability to pass a Spanish language certification test through DCYF is required to be eligible for this position. There is an additional 5% assignment pay for dual language based on the successful completion of the Language Certification Test.

We are looking for an Administrative Assistant 1 (AA1) to join our clerical team and provide administrative support to Social Service Specialists, supervisors, and community partners. The incumbent will have the unique opportunity to be part of the local Yakima office. Our ideal candidates will plan independently and initiate action to ensure work and office goals are met. If you like developing new work methods and solving problems, we encourage you to apply.

This position contributes to the Department of Children, Youth, and Families' (DCYF) mission to protect children and strengthen families, so they flourish by providing administrative and technical support to Social Service Specialists, supervisors, community partners, and members of the public who visit the office.

In this role, you will perform a variety of routine administrative duties, clerical projects, and recurring tasks in a fast‑paced, high‑stress, and detail‑oriented environment. Success in this position requires the ability to multitask, prioritize competing responsibilities, meet deadlines, and provide coverage for other positions within the unit, as needed.

• Perform vehicle fleet management, including driving vehicles for service and cleaning.
• Upload court orders, file court documents online and in person as required.
• Answer a multi‑line phone system in a fast‑paced environment.
• Greet clients, providers, staff, and members of the public.
• Act as a liaison between clients and Social Service Specialists.
• Screen calls and visitors and provide information to internal and external customers.
• Timely distribute communications and documents.
• Maintain office procedures, priorities, deadlines, and coordinate daily office operations.
• Perform complex word processing tasks and create, edit, and review correspondence.
• Coordinate and assist Social Service Specialists and office staff.
• Maintain court calendars and prepare court‑related documents.
• Prepare files for uploading to the document management system.
• Process background checks, disclosure and discovery requests, and requests for birth certificates and Social Security numbers.
• Maintain filing systems, databases, multiple tracking logs, electronic files, and computer programs, including data entry into department databases and Excel.
• Troubleshoot standard office equipment, including multi‑function devices, copiers, scanners, fax machines, and postage equipment.
• Maintain vehicle schedules and mileage logs.
• Keep inventory of office and client resources.
• Provide backup support to Administrative Assistants in neighboring offices, as needed.

High school diploma (or GED) AND one (1) year of office experience requiring keyboarding or typing OR equivalent combination of education and experience totaling one (1) year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

• Demonstrated strong knowledge of Microsoft Office products, including Word, Excel (multi‑level spreadsheet creation experience), Adobe, and general computer and keyboarding skills.
• Previous experience operating vehicles for maintenance and repair transport.
• Demonstrated knowledge of general office procedures, processes,…