Grants Assistant; LTD

grants administrator

anticipated starting salary is between $69,540 - $84,240 depending on qualifications. This position is responsible for the financial tracking and report submissions of the grants awarded to the port of tacoma and the northwest seaport alliance (collectively, "port") for federal, state, and local grants to support port projects and programs and to maximize the usage of federal and state funding while ensuring compliance with awarded grants.

• assist with preparing, organizing, submitting, and maintaining grant documentation and files in accordance with audit-ready standards. Assist in monitoring timelines and reporting schedules; support the preparation and submission of required internal and external reports. Assist in maintaining databases.
• ensure that the grant process reports are submitted on a timely basis. Coordinate the grant administration process for awarded grants, provide timely guidance to staff on agreement requirements, track due dates, and monitor financial status. Help track and update grant budgets, expenditures, and matching fund documentation in coordination with finance and contracts staff. Assist grants administrator in performing regular financial and compliance reviews.
• support invoice verification processes and gather necessary documentation for reimbursement requests. This includes verifying invoices for allowable costs and preparing grant requests for reimbursement. Maintain source documentation to support accounting records and monitor proper charging of costs and cost allocations.
• respond to routine inquiries and serve as a liaison between departments for grant-related documentation and communications while developing and maintaining effective relationships with agency staff and within the port departments.

a minimum of an associate's degree in business, public administration, or related field required. An additional two (2) years' experience may substitute for the degree. Two (2) years' work experience in a related function is required. Experience in grant administration-related areas (administration and/or tracking) is preferred.

• ability to coordinate the roles and responsibilities of the various departments involved in executing financial compliance for awarded grants.
• knowledge of various local, state, and federal grants and contracting.
• ability to track grant budgets, schedules, and deadlines to support grant administration.
• ability to handle multiple projects simultaneously with the ability to prioritize tasks.
• ability to work independently within a team environment.
• effective written and verbal communication and interpersonal skills.
• knowledge of, and experience using, web-based grant application systems.
• proficient with the microsoft office suite.

this individual must demonstrate a caring customer service attitude, a strong commitment to operational excellence, and dedication to the organization's core values: integrity & transparency; excellence; adaptability; stewardship; teamwork & partnerships; and health & safety. The port seeks candidates who will embrace and model these values both internally and externally, and who understand what it means to carry out these values in their everyday work.

We value individuals who also bring an impeccable work ethic, honesty, and integrity, and who consistently exhibit enthusiasm, energy, and a drive to succeed.

in accordance with the immigration control and reform act of 1986, all persons offered employment must provide acceptable proof of identity and authorization to work in the united states. Proof will be required prior to employment.

candidate must be able to successfully complete a background investigation. Candidate must also be able to obtain/maintain a transportation worker identification credential (twic), which is a program managed by the department of homeland security (dhs). Information on this program can be viewed here.

unless altered by an applicable collective bargaining agreement or by a written employment agreement signed by an employee and the executive director, the conditions of employment for this position are 'at-will', which means that either the port or an employee can terminate the employment relationship at any time and for any reason not prohibited by law. No supervisor, manager, or director of the port, other than executive director, has the authority to alter these employment conditions.

the port of tacoma is committed to providing a workplace that is free from illegal discrimination and harassment. We adhere to all applicable state and federal anti-discrimination laws.