Children's Services​/ICW - Admin Assistant

Children's Services/ICW - Admin Assistant

Tacoma, WA, USA

Posted Wednesday, July 8, 2026 at 10:00 AM | Expires Thursday, July 23, 2026 at 9:59 AM

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Open:
July 8, 2026 |
Close:
July 22, 2026

Job Title: Administrative Assistant

Department: PTCS/ICW

Reports To: Program Coordinator

Hours: 40 Hrs/Wk – Full Time

Salary: Based on Salary Matrix+Benefits

Requisition: 918

Sal r s are market competitive. For accurate salary information, call  or email (Use the "Apply for this Job" box below). Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

This position provides administrative support to a large department that acts as the primary point of contact for the community and supports the Sr. Administrative Assistant. The position is responsible for knowing the responsibilities of the various programs operating within the department in order to accurately direct clients to needed services. The position assists the department by providing day‑to‑day administrative, clerical and support functions to the department by performing a variety of routine moderate to complex duties which require the use of good judgment to successfully complete those duties.

• Punctually arrives to the front desk at opening hours and prepares the lobby/front desk for visitors.
• Responsible for maintaining general office spaces, front desk areas and lobby.
• Promptly greets high volume of visitors and walk‑ins. Directs them to the appropriate program/person within the department or a program outside of the department.
• Answers and routes a high volume of incoming calls, messages, and email using proper etiquette. Follows up as necessary.
• Responsible for the ordering and organization of office supplies and inventory. Signs for deliveries and delivers supplies to PTCS staff as needed.
• Pick up and distribute incoming mail. Properly and accurately logs all incoming/outgoing mail. Logs and tracks forms submitted to other departments for signature. Collects and logs incoming correspondence.
• Maintains digital and hard copy records and files on site within the database. Has primary responsibility for numerous records and files and is expected to keep them up‑to‑date on a daily basis and prepare files to be archived when assigned.
• Processes confidential background checks for employees, placements and foster parents. Reviews, logs, uploads and distributes background check results to Supervisors or other appropriate personnel.
• Ensures payments for bills remain current with all service providers, vendors, staff reimbursements etc.
• Assists in the creation of administrative resources for the leadership team.
• Maintains staff leave calendar for all PTCS staff.
• Assists Sr. Administrative Assistant with planning and coordination of community/office events throughout the year. Participate in departmental community outreach.
• Primary contact for building repairs, furniture, equipment, maintenance and construction. Assists with bids and coordination of building modifications.
• Promptly follows up assigned tasks with supervisor and initiates appropriate actions if requested.
• Maintains and ensures extreme level of confidentiality and appropriate professional boundaries regarding client information.
• Participates in departmental staff meetings and trainings.
• Responsible for tracking department GSA vehicles.
• Acts as back‑up to Sr. Admin Assistant and will assist with duties such as Agenda Request Forms/ Event Request, taking notes during interdepartmental meetings, assist with schedules and organizing meetings etc.

Performs other duties as assigned by supervisor, Sr. Administrative Assistant or other PTCS management.