Budget & Administrative Manager

Budget & Administrative Manager

The Budget and Administrative Manager provides multifaceted support for operations and budgets within the College of Professional Studies, with the main functions being primarily in the School of Music, Theatre & Dance (SMTD) and Partnerships and Professional Development (PPD) in the School of Education. This position establishes and maintains a professional presence on campus and in the extended community. Reports to the College Dean, with dotted lines to the Associate Dean of the School of Music, Theatre & Dance and Executive Director of Education Leadership Programs.

Essential Functions and Responsibilities:
Assist the Associate Dean (SMTD) and Executive Director of Educational Leadership Programs with the development of the annual budgets. Supervise the processing of all purchase transactions, income, and maintenance of internal bookkeeping systems in SMTD and PPD. Reconcile expenses and purchase card transactions. Maintain shadow budgets for all areas in SMTD and PPD. Produce income, expense, and statistical reports as requested by the College Dean, Associate Dean, or Executive Director.

Assist with operations management in SMTD and PPD. Serve as accounts payable and accounts receivable liaison with the Business Office and Provost Office. Support the SMTD contingent faculty & PPD instructors, including the preparation and distribution of contracts and payroll preparation. Assist with the development of budgets for new PPD programs. Collaborate with staff in the operation of ticket pre-sales, including annual Christmas concert sales.

Prepare deposits and track SMTD ticket sales, fees, income, and related taxes and fees. Serve as a representative on special projects and cross-functional campus committees. Interpret and implement policies and procedures. Research and propose appropriate policy and procedure revisions and produce reports. Provide administrative support as needed by faculty and staff, including assistance with the development and tracking of performance and outreach project budgets.

Hire, supervise, and train SMTD student office assistants. Assist faculty members with the student hiring process as needed and review and approve monthly time sheets. Manage unit score and music performance recording libraries. Manage databases for SMTD projects (Christmas concerts, faculty-sponsored music workshops, festivals, and honor ensembles). Assist with the coordination of facility and equipment needs, maintenance, and repair. Perform other duties as assigned.

Knowledge, Skills, and Abilities:
Excellent communication (written and verbal) and interpersonal skills. Ability to use initiative and independent judgment in non-routine matters. Knowledge of and commitment to diversity, equity, and inclusion. Excellent organizational and multitasking skills, with a keen attention to detail. Excellent quantitative skills. Ability to employ a professional and cooperative work ethic. Full technical proficiency with Microsoft Office Suite, Google Workspace for Education, email, and the internet.

Ability to adapt to changing environments. Ability to work in a fast-paced office environment involving many competing tasks. Ability to maintain confidentiality and interact with students, staff, administration, faculty, parents and community members in an effective and appropriate manner.

Required Qualifications:

Two years of job-related office experience. Education may substitute for some experience. Experience in budget planning and analysis, event management, and/or office management. High school diploma or GED. Finalist applicants must satisfactorily complete a pre-employment background check.

Preferred Qualifications:

Bachelor's degree. Work experience in a university setting. Experience with, appreciation for, and an understanding of the arts and education.