Construction Administrator

Overview

To assist the Site Manager(s) in coordination of project requirements and efficient documentation control. Job location could very between numerous site locations-based on project requirements.

• Receive, process and distribute incoming project documentation to various parties on site.
• Receive, review and send e-mails.
• Answers all incoming calls
• Maintains the entire filing system and project archives applicable to direct position electronically and hard copies as required.
• Field payroll entry and submission to Corporate Office for all on site.
• Assist in the preparation of client based LEM’s. Once approved forward to Corporate for invoicing on a weekly basis.
• Vehicle tracking for company vehicles and logging of required information and submittals to corporate when required.
• Coordinate equipment, materials and tools pass for outgoing from site.
• Procurement – Create Material Requisition s, submit for approvals and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to purchase.
• Save Packing Slips and Quotes electronically. Receive and review invoices. Submit for approvals and send to corporate for billing.
• Prepare, submit and track approvals of daily Workforce Reports / Timesheets / LEMs charges to the client
• Multitasking and organization skills a necessity
• Maintain Materials Requisition log.

Responsibilities

• Receive, process and distribute incoming project documentation to various parties on site.
• Receive, review and send e-mails.
• Answers all incoming calls
• Maintains the entire filing system and project archives applicable to direct position electronically and hard copies as required.
• Field payroll entry and submission to Corporate Office for all on site.
• Assist in the preparation of client based LEM’s. Once approved forward to Corporate for invoicing on a weekly basis.
• Vehicle tracking for company vehicles and logging of required information and submittals to corporate when required.
• Coordinate equipment, materials and tools pass for outgoing from site.
• Procurement – Create Material Requisition s, submit for approvals and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to purchase.
• Save Packing Slips and Quotes electronically. Receive and review invoices. Submit for approvals and send to corporate for billing.
• Prepare, submit and track approvals of daily Workforce Reports / Timesheets / LEMs charges to the client
• Multitasking and organization skills a necessity
• Maintain Materials Requisition log.

Skills And Qualifications

• Proficiency in MS Office required, specifically Excel, Word, Outlook & Power Point
• Diploma in Office Administration considered an asset.
• Excellent communication skills
• Previous experience working with a construction contractor as an administrator and completing payroll submissions considered an asset.
• Maintain standards of HSSE and comply with Company’s Health, Safety & Environment.
• Take reasonable care of own health and safety and that of others in the workplace.
• Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.