Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients.

Responsibilities:

• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.
• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.
• Maintain client and entity records, including tracking information and handling annual state filing requirements.
• Organize documentation so files are complete, consistent, and easy to retrieve when needed.
• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.
• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.
• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.
• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.