Fiscal Technician

Description

AGRICULTURE - A Cornerstone of Washington's Economy

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Opportunity:

The Financial Services Program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.

Within the Financial Services Division of the Washington State Department of Agriculture, this reports to the Accounts Payable Supervisor. This position provides clerical support to the staff in the Financial Services Division of the Washington State Department of Agriculture. This position also supports the agency mission to provide timely and accurate financial information to agency managers, staff, and other entities in accordance with Office of Financial Management and legal requirements.

It is responsible for accurately coding and processing non-recurring vendor payments and processing vendor payments within 30 days of invoice date.

WSDA is recruiting for a full-time permanent Fiscal Technician 2 position within the Directors Office Division. This position is located in Olympia, Washington. This is a non-represented position.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is:
Range 38 Step A $41,820 - Step L $54,204 annually.

What to Expect

Some of the various responsibilities within this role:

• Provide Fiscal support for Financial Services Staff.
• Request approvals for payment from WSDA admin services and programs.
• Obtain proper expenditure accounting codes and conduct follow-ups as needed.
• Prepare payables batches.
• Key batches or use financial toolbox.
• Mail warrants.
• Verify accuracy of information keyed.
• Acquire vendor W-9 forms and maintain agency vendor files.
• Reconcile various vendor statements to our payments periodically but especially at year-end.
• Compile backup documents for batches and organize batches and backup documents into PDF files.
• Convert emails to PDFs, download vendor invoices, and scan hardcopy documents into electronic format.

Provide clerical support to Financial Services staff following the policies and procedures of OFM and WSDA rules, regulations, policies and procedures.

• Monitor Accounts Payable shared inbox.
• Process and distribute postal mail received in Financial Services.
• Follow manual and electronic filing systems and database file rules and policies.
• Schedule in-person and Teams meetings, trainings, interviews, etc., using an electronic calendar.
• Perform scan and toss projects for Financial Services.
• Audit electronically saved files.

Assist with mailroom and reception back up.

• Receive, sort, open, endorse, date stamp, and deliver mail.
• Stamp incoming checks received in the mail and follow proper check receiving procedures with other staff.
• Provide customer service with all delivery services to track mail for staff regarding parcels received in mailroom.
• Monitor distribution of mail during pick-up and delivery to the divisions.
• Provide coverage for agency receptionist as needed.
• Answer the telephone with multiple incoming lines and transfer calls to appropriate agency staff.
• Greet agency customers and the public.
• Refer visitors to appropriate agency staff.
• Engage visitors by asking questions to determine how best to serve their needs.
• Check in visitors with sign in sheet and visitor badges.
• Accept…