Engagement Coordinator

Engagement Coordinator

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world's greatest public university, as measured by positive impact—guides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW's impact by developing meaningful connections that foster pride, advocacy and philanthropic support.

UW Tacoma has an exciting opening for an Engagement Coordinator (Development/Fund Raising Events Coord (NE S SEIU 925 Non Supv). This is a full-time permanent position.

The Engagement Coordinator helps create meaningful opportunities for alumni, donors, community partners, families and other stakeholders to connect with UW Tacoma through events, programs and engagement activities. Reporting to the Director for Strategic Engagement, this role coordinates event logistics, communications and project support to deliver welcoming experiences that strengthen relationships and foster a vibrant UW Tacoma community.

What You Will Do

Event and Engagement Support (40%)

• Coordinate and support alumni, donor, community, family, stewardship and campus engagement events and activities.
• Manage event logistics, including facilities, catering, audiovisual support, signage, accessibility accommodations, guest services, parking, vendor coordination and event materials.
• Serve as a primary point of contact for assigned events and engagement activities, working with campus partners, vendors, volunteers, student staff and participants.
• Coordinate registration, participant communications and on-site event support, including guest assistance and issue resolution.
• Support post-event activities, including attendance tracking, documentation, invoice follow-up and collection of event materials.

Communications and Constituent Support (20%)

• Draft and distribute event communications, informational materials, reminders and follow-up correspondence.
• Serve as a professional and responsive point of contact, responding to routine inquiries, resolving operational questions and elevating more complex issues as needed.
• Prepare briefing materials, presentations, signage and other engagement resources.
• Support stewardship, recognition, sponsorship and engagement efforts through coordination of communications, materials and logistics.

Project and Administrative Coordination (15%)

• Support the Director for Strategic Engagement in maintaining project plans, timelines, schedules and task lists for engagement initiatives and events.
• Coordinate planning meetings, site visits, walkthroughs and other event preparation activities.
• Manage vendor communications, service requests and related coordination in accordance with university policies and procedures.
• Monitor inventory of event supplies, promotional items and engagement materials, coordinating replenishment as needed.
• Support budget administration through purchasing coordination, invoice tracking and documentation of event-related expenses.

Records, Reporting and Assessment Support (15%)

• Maintain accurate event, participation and engagement records within university systems.
• Track attendance, participation, volunteer involvement and engagement activity outcomes to support planning, evaluation and reporting.
• Assist with surveys, participant feedback collection and post-event reporting and documentation.
• Coordinate with Advancement and campus partners to support accurate recordkeeping and constituent tracking.

Customer Service and Team Support (10%)

• Represent UW Tacoma with professionalism while helping create inclusive, accessible and welcoming experiences.
• Support student employees, volunteers and temporary staff participating in engagement activities and events.
• Help ensure engagement activities are conducted in accordance with university policies, procedures and standards.
• Perform other related duties as assigned.

Required Qualifications

To be considered for this opportunity, your application must demonstrate that you meet the…