Document Specialist - Storage

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century.

Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around. The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

The Document Specialist I - Storage is responsible for managing both short-term and long-term document storage, ensuring all documents are organized, securely stored, and easily retrievable. This role involves maintaining the integrity of both pre‑requisite (short-term) and title vault (long-term) documentation, as well as providing administrative support. The individual in this position will be proficient in Microsoft Office as well as other relevant technology platforms to Holman and will demonstrate strong time management skills and ensure attention to detail in all tasks.

A notary certification is a plus but not required for the position. Oversees the short-term and long-term storage of physical Licensing documents Organize, barcode, and pull documents from storage Assists and supports team members (e.g., Document Specialist I – Processing) depending on capacity and development goals Time Management Proficiency in Microsoft Office and other relevant Holman technologies leveraged by the Licensing and Compliance Department Attention to Detail Strong Communication Skills Notary (Optional/Not Required) Perform all other duties and special projects as assigned

High School Diploma or equivalent required, a degree in Business Administration or relevant field preferred. Additional education, certifications, or other distinctions are a plus. Process a high volume of data entry and/or mailing of documents. Strong problem‑solving skills and the ability to handle multiple tasks simultaneously Previous experience in case management, administrative support, or customer service is a plus. Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.)

Ability to work independently and as part of a team Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc. 2-4 years’ experience in case management, administrative support, or customer service related fields Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department Understanding of accounting principles and bookkeeping software may be required Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security

Health Insurance Vision Insurance Dental Insurance Life and Disability Insurance Flexible Spending and Health Savings Accounts Employee Assistance Program 401(k) plan with Company Match Paid Time Off (PTO) Paid Holidays, Bereavement, and Jury Duty Paid Pregnancy/Parental leave Paid Military Leave Tuition Reimbursement Benefits:
Regular Full-Time We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees. Temporary or Part-Time In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.

Pay:
We offer competitive wages that are commensurate with job‑related skills, experience, relevant education or training, and geographic…