Senior Billing Coordinator

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.

Pay: $27.95 - $32.65

The Senior Contract Billing Coordinator is responsible for facilitating the Single Line Billing (SLB) function for customers who pay by PO and ensuring that the billing is performed timely and properly reconciled to the agreed upon price with the customer.

This person is responsible for delivering a high level of customer service and sense of urgency to the Sales Team, Account Management Team, and all employees and contractors that they may encounter.

The optimal Contract Billing Coordinator is someone with above-average organizational skills, detail-oriented, and able to complete tasks accurately with minimal supervision. Initially this individual must be adaptable and forward thinking in their approach to the necessities of the position. They must be willing to try new ideas and have a strong desire to work together with both sales and the AMT group, all while continually providing Legendary Service Through Teamwork.

Duties and Responsibilities Setting up the internal and external jobs for all Single Line Billing accounts

Ensuring that all Billing Sheets submitted are properly completed

Tracking billing dates

Reconciling the amount billed on the internal account as compared to the PO amount for the job Submitting any true-up amount required to the AMT group

Facilitates the billing to the external customer account

Work with CSR and Sales Coordinators on job set up, roof load delivery dates, and variances to POsTracks all closed Contract Billed jobs for the RSM and Director to provide a monthly recap of profitability and sales

Utilizes ERP, Outlook, and Excel as a requirement of the position

Assists the AMT team as required on any variance or reconciliation required

Works directly with Contractor Sales Reps, Sales Coordinators, AMT and regularly with Regional Sales Managers, Directors, and all other departments as needed

Facilitating training and development of the Contract Billing Coordinators Work with Sales Managers and teams on process improvements

Process quarterly reporting of customer rebates

Facilitate the monthly Supplier Support Agreement (SSA) program

Support Sales Managers with relevant administrative tasks

Perform other related duties as assigned

Qualifications

Bachelor’s degree preferred

Experience in the building material industry preferred

Proficiency in Microsoft Word, Excel, and Outlook Must be able to type 40+ WPM Mathematically proficient

Ability to speak, write, and read English required

Must be able to operate personal computer, telephone, photocopier, fax machine, scanner, and any other office equipment necessary for the job Knowledge of retail and contractor sales principles, practices and protocols

Knowledge of dimension lumber, panel products and other building materials

Interpersonal Skills Ability to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environment, displaying sound judgment in dealing with sensitive business matters with internal and external customers of all types

Ability and willingness to change processes, tools and/or procedures in an effort to improve the workplace and outcomes for our customers

Ability to superbly communicate with all levels of management and employees and speak effectively in front of groups – communication can include, but is not limited to: in-person verbal and non-verbal, written, email, telephone, and public speaking to medium size groups

Strong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, do what is necessary to meet deadlines and adapt to a changing business environment

Ability to function independently and as part of a team with a positive attitude, patience, a strong work ethic and a commitment to excellence

The ability to think and respond quickly to constantly changing circumstances

Working Conditions This position sits at a lumber location.

Physical Requirements Ability to work indoors in a normal office environment for an entire day Ability to sit and/or stand for extended periods of time

Must be able to grasp, talk, hear, and operate a computer and…