Confidential Police Administrative Specialist

Position Overview

The City of Ruston is seeking a highly organized, detail-oriented professional to serve as a Confidential Police Administrative Specialist. This trusted role provides critical administrative support to the Police Department, manages sensitive information, serves as the Public Records Officer, and oversees weekly traffic court hearings. The position reports directly to the Chief of Police and plays a key part in maintaining the efficiency, integrity, and responsiveness of department operations.

• Maintain and process criminal justice information, case files, and daily operational records
• Provide administrative support for criminal and administrative investigations
• Serve as the department’s Public Records Officer, overseeing public records requests and retention schedules, and assist with the City Clerk’s public records requests as needed
• Coordinate weekly traffic court hearings, including scheduling, preparation of documentation, and recordkeeping
• Support department projects, data systems, and communication with partner agencies

• High school diploma or equivalent
• Demonstrated experience performing varied administrative tasks in a professional environment
• Proficiency with modern office software, including the Microsoft Office Suite
• Successful completion of a comprehensive law enforcement background investigation, including:
  • Interviews with references and former employers
  • Credit and criminal history review
  • Certified polygraph examination

• Associate degree or higher (may be substituted with two years of clerical, administrative, or record-keeping experience in a government, legal, or criminal justice setting)
• Knowledge of local, state, and federal criminal justice records or data systems
• Knowledge of judicial hearings and processes.

• Proven ability to handle highly sensitive and confidential information with discretion
• Strong written and verbal communication skills
• Professional interpersonal skills; able to interact tactfully with the public, city officials, and partner agencies
• Effective time management and organizational skills
• Ability to adapt to changing priorities and support a dynamic team environment

The physical demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to communicate verbally, operate computers and office equipment, and perform repetitive hand and finger movements. The employee may occasionally be required to stand, walk, bend, reach, lift, or carry files, office supplies, or other materials.

The noise level in the work environment is typically moderate.

The City of Ruston is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, marital status, veteran or military status, disability, or any other characteristic protected by federal, state, or local law, provided the individual is able to perform the essential functions of the position, with or without reasonable accommodation.

Reasonable accommodations will be provided for qualified individuals with disabilities or sincerely held religious beliefs. Applicants requiring accommodation during the application or interview process should notify the City.

Disclaimer:
This job description is intended to describe the general nature and level of work being performed and is not intended to be construed as an exhaustive list of all duties, responsibilities, skills, efforts, working conditions, or requirements associated with the position. Duties and responsibilities may change or be added as operational needs require.

Final date to receive applications: October 2, 2026 or until filled