Business Support Senior Administrative Assistant, Washington D.C.

Business Support Senior Administrative Assistant Job Description Business Support Senior Administrative Assistant City:
Washington DC Company: IDB Invest Posting End Date: 9/16/2026 11:59 PM EST

IDB Invest is the private sector arm of the IDB Group committed to supporting the sustainable development of Latin America and the Caribbean through the private sector. Our mission is to finance, structure, and mobilize capital for companies and projects that support economic growth, resilience, and long-term development across the region.

IDB Invest operates in 26 countries, structured across four geographic regions and three industry verticals:
Infrastructure and Energy, Financial Institutions, and Corporates.

As part of its evolving business model, “Originate to Share,” IDB Invest is expanding its capacity to mobilize private capital and scale development impact across Latin America and the Caribbean, supported by a $3.5 billion capitalization from its shareholders. The model strengthens IDB Invest’s ability to originate high-quality assets, structure innovative financial solutions, and connect global capital with opportunities across the region.

We are looking for a detail-oriented, analytical, and proactive Senior Administrative Assistant. As the Senior admin assistant, you will support resource planning, operational coordination, financial monitoring, and administrative execution to ensure that the Legal Department’s activities are effectively planned, tracked, and optimized.

You will work in the Legal Operations team of the Legal Department (GCL). This team supports and optimizes all non-legal aspects of the Legal Department’s functioning, it is responsible for process improvement, technology solutions and adoption, financial management, data analysis, vendor management, knowledge management and strategic planning. This team’s aim is to enable legal professionals to focus on legal work while ensuring the department operates in alignment with organizational goals.

GCL advises Management, the Board of Executive Directors, and the Board of Governors on all legal matters relating to IDB Invest. As part of its functions, the Legal Department provides a full range of legal support to non-sovereign guaranteed operations throughout the entire transaction cycle, including origination, portfolio management, and workouts, as well as the development of new products. We also provide legal advice on all institutional and financial matters for IDB Invest, including governance, financial management, institutional integrity, and administration of human resources.

The Business Support Senior Administrative Assistant will coordinate administrative, budget, operational, and process improvement activities that support effective workflow and organization within the Legal Department. The role will also serve as a point of reference for administrative functions, including office facilities, event management, information technology systems, and travel. Specific position responsibilities include:

• Execute day-to-day administrative and support functions and coordinate general office administration, ensuring proper logistics and records management, prioritization of support activities and resources, in alignment with IDB Invest policies and practices, to standardize and contribute to an effective office workflow.
• Support the Resource Planning & Administration Officer in budget monitoring, expenses, and contracts, while conducting routine budget and financial transactions such as expense statements, reimbursements, petty cash, preparation of purchase orders, as well as process vouchers and p-card payments.
• Support Legal Procurement activities and firm and vendor management,…