Receptionist, Administrative​/Clerical

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services.

Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services.

Receptionist

The Receptionist is responsible for greeting and providing guidance to all visitors and callers to the facility and providing administrative clerical support as needed.

• Understanding and empathizing with client needs
• Surpassing client expectations
• Demonstrating a high level of integrity
• Exhibiting compassion and commitment
• Advocating for social justice
• Taking pride in individual work as well as that of the team
• Continually learning to stay current with industry standards, best practices and technology

As a Sea Mar employee, the individual in this position commits to adherence to these values to their utmost ability and endeavors to strengthen and embody this mission daily.

• Responds to telephone calls professionally by directing callers to appropriate staff members or by taking written messages.
• Responds to visitors politely and professionally by directing callers to appropriate staff members and/or locations.
• Handles all oral and written tasks in fluent English or fluent Spanish, as appropriate to individual tasks.
• Within the constraints of the regular influx of telephone and in-person contacts, provides helpful, efficient clerical support to administrative personnel, including typing word processing and spreadsheets.
• Receives incoming mail.
• Per current procedure, stamps exterior of all incoming mail.
• For specified types of mail, including all accounts payable, opens then stamps incoming mail.
• Weighs and places correct postage on outgoing business mail.
• Assist with receiving deliveries of supplies.
• Other duties assigned by supervisor.

Other duties may be assigned.

This person must sign an oath of permanent confidentiality covering all patient related information.

This person must comply with all ethical standards of Sea Mar.

This person must complete an annual competency test as a receptionist.

The person in this position shall have no history or evidence of alcohol or other drug misuse for a period of three (3) years immediately prior to the date of employment at the facility, and no misuse of alcohol or other drugs while employed at this center.

• Good communication (written and verbal) and organizational skills.
• Word processing and spreadsheet experience desired.
• Interpersonal Skills Sensitive to client needs (Mental Health/Substance Abuse).
• Language Skills Bilingual Spanish/English, with demonstrated writing and speaking fluency.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Reasoning Ability Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The Program Manager shall sign and date the job description to affirm the validity of the information herein.

Education and Experience:

A high school diploma is required; however, this requirement may be waived for candidates with three or more years of experience as a receptionist. No…