Executive Director

Executive Director & Association Management Services (Contract / RFP)

Organization: Washington School Nutrition Association (WSNA)

Location: Remote / Hybrid (Washington State — Requires in-state travel for board retreats, workshops, and annual conferences)

Position Type: Independent Contractor / Association Management Company (1099)

Contract Term: Initial 1-Year Contract (October 1, 2026 – September 30, 2027), with annual renewal options

Compensation: Fee-for-Service / Retainer-based (To be proposed by applicant in Appendix A pricing response)

Final date to receive applications: Wednesday, August 26, 2026, at 12:00 PM (noon) PST

Full RFP Materials (including questions submission form & final RFP submission portal):

The Washington School Nutrition Association (WSNA) is a 501(c) non-profit statewide professional association and state affiliate of the national School Nutrition Association (SNA). Representing nearly 2,000 members with an operating budget of ~$300,000, WSNA is dedicated to supporting and empowering school nutrition professionals who nourish Washington students every day.

WSNA is seeking proposals from qualified individuals, independent consultants, or Association Management Companies (AMCs) to provide Executive Director and Association Management Services on a fee-for-service basis. Reporting directly to the volunteer-led Executive Board, the contractor will manage day-to-day operations, financial stewardship, member services, event logistics, and strategic plan execution.

• Executive Leadership & Governance Support:
  Serve as the primary administrative liaison to the Board; prepare meeting agendas, board packs, and official minutes; support leader transitions, elections, bylaw updates, and implementation of the 2026–2028 Strategic Plan.
• Financial Administration & Operations:
  Manage A/P, A/R, bank reconciliations, invoicing, expense processing, monthly board financial reporting, annual budget development, and tax/audit prep. Maintain headquarters operations and official historical archives.
• Membership Services:
  Oversee membership databases for ~2,000 members, act as liaison to national SNA, lead annual renewal/recruitment campaigns, and support member recognition/scholarship programs.
• Events, Conferences & Workshops:
  Provide end-to-end planning and on-site management for major statewide events (some events require mandatory in-person attendance)
• Website & Communications Administration:
  Maintain the WSNA website, manage broadcast email lists, post announcements, update governance content, and coordinate routine event communications.
• Industry Relations & Sponsor ships:
  Coordinate sponsor fulfillment, maintain vendor database, manage exhibit hall space, and identify strategic sponsorship growth opportunities.
• (Optional / Preferred Services:
  Applicants may also propose optional add-on services for social media management, graphic design, and Apple Press e-newsletter design/production).

Contract

Start Date:

October 1, 2026

Question Period:
Questions must be submitted via the online form by August 12, 2026, at 12:00 PM PST. (Q&A repository published by August 14, 2026).

Interviews:
Conducted September 8–9, 2026.

Award Notification:
On or before September 24, 2026.

• Completed Proposal Response Form (APPENDIX
  
  A)
• Organizational Information & Experience Summary
• Staffing Plan & Backup Coverage Strategy
• Service Approach & Governance Strategy
• Three (3) Client References
• Completed Pricing Proposal detailing the Base Annual Management Fee plus optional service rates
• (Optional) Samples of previous work (board reports, conference guides, newsletters, website links).
• Late submissions received after 12:00 PM PST on August 26, 2026, will not be evaluated.

• Experience:
  
  Minimum of 2 years in non-profit association management, executive leadership, or contract management.
• Education:
  
  Bachelor’s degree or equivalent professional work experience.
• Core
  
  Skills:
  
  Demonstrated mastery in financial management/budgeting, membership software/database administration, board governance, conference/tradeshow logistics, and website administration.

• Prior experience in school nutrition, K–12 education, or public child nutrition programs.
• Credentials such as Certified Association Executive (CAE) or School Nutrition Specialist (SNS).
• Proven track record in strategic planning facilitation and sponsorship program growth.