Athletics & Activities Operations Coordinator

Athletics & Activities Operations Coordinator

Salary Range $31.00 - $37.00 Hourly Position Type Full Time

Bellarmine is a Catholic Jesuit college preparatory secondary school with an enrollment of approximately 900 students in grades 9-12. The successful candidate for this position will demonstrate a commitment to working with talented and motivated employees. Bellarmine fosters amongst its governing board members, employees and students a commitment to embrace and celebrate the diversity of the school's family and the broader community.

Our school has made a strong commitment to promoting diversity of our employees. We encourage persons of all backgrounds to apply.

Position:
Athletics & Activities Operations Coordinator

Department:
Athletics & Activities

Reports To:

Director of Athletics & Activities

The Athletics & Activities Operations Coordinator serves as the primary administrative and operational partner to the Director of Athletics & Activities supporting the day-to-day success of Bellarmine's athletics and co-curricular programs.

The Coordinator manages departmental operations, projects, communications, calendars, records, transportation, registration and compliance processes, financial administration, events and program logistics. The role supports athletics as well as co-curricular programs, including Model United Nations, Drama, Robotics, and Associated Student Body (ASB).

Success in this role requires exceptional organization, initiative, sound judgment, strong communication and design skills, follow-through, along with the ability to work efficiently in a fast-paced and frequently changing environment.

Essential Duties and Responsibilities

• Provide direct administrative and operational support to the Director of Athletics & Activities and serve as a primary point of coordination for departmental priorities, initiatives and day-to-day operations.
• Manage the Director's calendar, meetings, communications, records, correspondence and other administrative responsibilities.
• Prepare correspondence, presentations, reports, meeting materials, agendas, talking points, and other communications on behalf of the Director and department.
• Coordinate departmental projects and initiatives from planning through implementation, ensuring clear communication, organization, timelines, accountability, and follow-through.
• Support the development, implementation, and maintenance of department-wide systems and resources, including processes, calendars, communication protocols, forms, templates, checklists, annual timelines, and operating procedures that promote consistency and efficiency.
• Maintain accurate, current, and accessible documentation for all Athletics & Activities programming within MyBellarmine, ensuring information is organized and consistently updated.
• Provide content support for Athletics & Activities webpages, digital platforms, and other departmental communications; assist with website maintenance and design.
• Serve as a member of the Communications Team, supporting campaign initiatives, co-curricular highlights, program features, student-athlete and student experiences, and other opportunities to communicate the impact of Athletics & Activities.
• Manage, organize, and analyze departmental data to support decision-making, program assessment, continuous improvement, and reporting.
• Coordinate departmental assessment and feedback processes, including coach evaluations, student-athlete surveys, parent surveys, program assessments, and other data-collection efforts.
• Prepare and organize data, findings, and reports for the Director and school leadership to inform planning, evaluation, and strategic decision-making.
• Develop and maintain training materials, resources, guiding documents, impact reports, and…