Project Coordinator

Responsibilities

• Maintain and file paperwork, project documents and certified payroll.
• Monitor, track and send all prepared and received Certified Payroll as required.
• Prepare and turn in weekly payroll to accounting, ensuring all timecards follow the union MLA guidelines.
• Coordinate with Human Resources to meet client/project labor requirements and adherence of the company local hire policy at project sites.
• Support Project Managers & Estimators by obtaining pricing for the development of cost estimates.
• Develop and maintain project plans, including timelines, project phases and activities using Critical Path Management techniques and company‑designated software programs.
• Ensure all required documents are received from subcontractors prior to starting on‑site work.
• Assist in coding invoices to properly track project expenses against the budget.
• Monitor, track and send all job‑related invoices and turn in approved invoices to Accounts Payable in a timely manner.
• Prepare and turn in all expense reports and personal mileage reports for the Civil Project Managers to code and submit each month.
• Manage contract document compliance; file Intents and Affidavits for all civil jobs.
• Assist Project Managers in managing Lien Releases and Pay Applications each month for civil jobs.
• Assist in verbally communicating effectively with clients.
• Assist in developing presentations for outside agencies and internal communications.
• Coordinate and attend client meetings; record action items and execute follow‑through.
• Collect required documentation from subcontractors, clients, or vendors.
• Assist with new job/office setup including materials, supplies, local service account setup and communication.
• Coordinate creation, setup and use of folders for the company shared drive and Procore.
• Coordinate office setup requirements such as hardware, software, internet, cell phones, desk phones and laptops for satellite offices or job sites.
• Prepare and review closed jobs reports for continuation of close‑out and funds collection.
• Maintain all government base passes and documentation.
• Responsible for setting up accounts with vendors as needed.
• Develop and maintain positive working relationships with co‑workers and other departments.
• Plan, coordinate and prioritize multiple projects simultaneously.
• Assist President and all staff with any issues that arise requiring immediate action.
• Work in a constant state of alertness and maintain a safe manner.
• Perform other duties as directed.
• Supervisory Functions:
  This position does not have supervisory responsibilities.

Minimum Qualifications:

• High School Diploma or equivalent.
• Two (2) years’ experience in a similar position.
• Valid state driver’s license and compliance with the company driving policy.
• Ability to pass drug, driving and background screening.

Preferred Qualifications:

• Bachelor’s degree in Construction Management, Engineering or related field.
• Experience with project management software such as HCSS, P6 and Procore.
• Prior work experience in the civil construction industry, including operations, accounting, estimating and financial analysis.
• Prior construction industry experience.

• Advance knowledge in various field construction concepts, practices and procedures.
• Advanced knowledge and skills in computerized accounting systems, financial reporting and project management systems.
• Ability to read construction plans and specifications.
• Excellent analytical and technical skills.
• Strong project management and organizational skills.
• Exceptional time‑management skills.
• Excellent oral and written communication skills.
• Ability to work in a team environment.
• Good working knowledge of business software applications used by the company.
• Ability to learn new applications and procedures.
• Ability to perform basic math and calculate percentages.
• Ethical business conduct.
• Detail oriented with superior organizational, follow‑up and records‑maintenance skills.
• Resourcefulness in assisting management and co‑workers.
• Reading and interpreting safety rules, operating and maintenance instructions and procedure manuals.
• Writing routine reports and correspondence.
• Ability to travel up to 10% of the time.
• Safe…