Budget & Administrative Manager

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Hiring Range: $20.75-$22.31 per hour, plus excellent benefits.

Location

Tacoma, WA 98447.

Department:

Department:
College of Professional Studies

Posting Date:

Posting Date: 08/21/2026

Closing Date

Closing Date When a sufficient number of qualified applicants have been identified.

Work Schedule:

Full-time, Monday-Friday, 8am-5pm

General Description:

The Budget and Administrative Manager provides multifaceted support for operations and budgets within the College of Professional Studies, with the main functions being primarily in the School of Music, Theatre & Dance ( SMTD ) and Partnerships and Professional Development ( PPD ) in the School of Education. This position establishes and maintains a professional presence on campus and in the extended community.

Reports to the College Dean, with dotted lines to the Associate Dean of the School of Music, Theatre & Dance and Executive Director of Education Leadership Programs.

Essential Functions and Responsibilities:

• Assist the Associate Dean ( SMTD ) and Executive Director of Educational Leadership Programs with the development of the annual budgets.
• Supervise the processing of all purchase transactions, income, and maintenance of internal bookkeeping systems in SMTD and PPD . Reconcile expenses and purchase card transactions.
• Maintain shadow budgets for all areas in SMTD and PPD .
• Produce income, expense, and statistical reports as requested by the College Dean, Associate Dean, or Executive Director.
• Assist with operations management in SMTD and PPD .
• Serve as accounts payable and accounts receivable liaison with the Business Office and Provost Office.
• Support the SMTD contingent faculty & PPD instructors, including the preparation and distribution of contracts and payroll preparation.
• Assist with the development of budgets for new PPD programs.
• Collaborate with staff in the operation of ticket pre-sales, including annual Christmas concert sales.
• Prepare deposits and track SMTD ticket sales, fees, income, and related taxes and fees.
• Serve as a representative on special projects and cross-functional campus committees.
• Interpret and implement policies and procedures.
• Research and propose appropriate policy and procedure revisions and produce reports.
• Provide administrative support as needed by faculty and staff, including assistance with the development and tracking of performance and outreach project budgets.
• Hire, supervise, and train SMTD student office assistants. Assist faculty members with the student hiring process as needed and review and approve monthly time sheets.
• Manage unit score and music performance recording libraries.
• Manage databases for SMTD projects (Christmas concerts, faculty-sponsored music workshops, festivals, and honor ensembles).
• Assist with the coordination of facility and equipment needs, maintenance, and repair.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Excellent communication (written and verbal) and interpersonal skills.
• Ability to use initiative and independent judgment in non-routine matters.
• Knowledge of and commitment to diversity, equity, and inclusion.
• Excellent organizational and multitasking skills, with a keen attention to detail.
• Ability to employ a professional and cooperative work ethic.
• Full technical proficiency with Microsoft Office Suite, Google Workspace for Education, email, and the internet.
• Ability to adapt to changing environments.
• Ability to work in a fast-paced office environment involving many competing tasks.
• Ability to maintain confidentiality and interact with students, staff, administration, faculty, parents and community members in an effective and appropriate manner.

Required Qualifications:

• Two years of job-related office experience. Education may substitute for some experience.
• Experience in budget planning and analysis, event management, and/or office management.
• High school diploma or GED .
• Finalist applicants must satisfactorily complete a pre-employment background check.

Preferred Qualifications:

• Work experience in a university setting.
• Experience with, appreciation for, and an understanding of the arts and education.

Work Conditions:

Physical Requirements:

Special Instructions to Applicants:

Other Information:

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