Special Events Assistant

Who We Are

Located in the scenic Puget Sound area with nearby mountain ranges and Mount Rainier in the distance, Tacoma is surrounded by outdoor recreational opportunities. Tacoma Community College (TCC) acknowledges the ancestral territory of Coast Salish peoples, specifically the Puyallup and Squaxin Island Tribes. We strive to develop partnerships with local Indigenous communities and support equity, diversity, and inclusion. We seek applicants who value intellectual curiosity, welcome difference, and are committed to educating a racially and socioeconomically diverse student population.

The Events Assistant provides logistical and administrative support for trainings, meetings, and special events under the direction of the Associate Director of Conference Services and Community Engagement. This role ensures event spaces are properly set up and equipped and that event operations run smoothly. The Events Assistant works closely with the Associate Director to support internal departments and external partners to coordinate event needs and respond to on-site requests.

Strong communication, problem-solving, and customer service skills, and the ability to manage multiple priorities in a dynamic setting, are required.

• Event Logistics
  • Move and arrange furniture, such as tables and chairs, according to event specifications.
  • Set up and adjust audio-visual equipment including projectors, screens, microphones, and sound systems.
  • Assist with the setup of registration desks, signage, and other event-related areas.
  • Assist with other event duties such as catering, ushering, decorating, and laundry.
• Communications & Collaboration
  • Provide exceptional customer service in all interactions.
  • Interact with event organizers and attendees to address needs and ensure smooth event execution.
  • Collaborate with other departments, such as facilities, catering, and IT to ensure a cohesive event experience.
• Inventory, tracking, auditing of spaces, furnishings, equipment, and campus bulletin boards
• Perform related duties as assigned.

Key Competencies

• Ability to lift and move heavy objects, such as tables and chairs, and stand for long periods of time.
• Strong organizational skills.
• Ability to manage multiple tasks and follow multiple instructions.
• Effective communication skills; ability to communicate clearly and professionally with clients and team members both orally and in writing.
• Strong problem-solving skills; the ability to identify and resolve issues efficiently.
• Excellent customer service skills; including building and maintaining internal/external relationships
• Ability to work effectively with others to achieve common goals.
• Strong attention to detail, ensuring accuracy and completeness in all tasks.
• An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.
• Ethics, integrity and sound judgement.

Minimum Qualifications:

• High school graduation or equivalent.
• 1 year of experience in hospitality, events, or related field.

Conditions of Employment

• Successful completion of a criminal history background check.
• Possess a current, valid, unrestricted driver’s license and reliable transportation.
• Ability to lift up to 40 pounds. The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.
• Ability to stand for long periods of time.
• Ability to work a flexible schedule, including evenings and weekends.

Application Materials Complete application packages must include the following:

Terms of Employment

This part-time hourly position is bound by the WAC  provisions above. This requires a flexible schedule to accommodate event coordination needs, including evenings and weekends. Weekly schedules will be coordinated with the Associate Director to ensure coverage, responsiveness, and work-life balance. The pay rate is $20 per hour. Work location is all property owned and operated by Tacoma Community College including Tacoma Campus and Gig Harbor Campus.

Report on time to work in Building 12 at Tacoma campus at your assigned time. Tacoma Community College offers a comprehensive healthcare benefits package for you and your dependents including medical, dental, and vision insurance. Life and long-term disability insurance plans; vacation, sick, and personal leave; reduced tuition for the employee; and retirement benefits are also provided. For more information, please visit our employment page/employment benefits: https://(Use the "Apply for this Job" box below).

A collective bargaining agreement exists and membership in the Washington Federation of State Employees or payment of a membership fee is available anytime upon employment. The layoff unit for this position is "All Other WFSE Classified". Degrees must be from accredited…