Per Capita-Senior Accountant Job Tacoma area,Washington USA,Finance & Banking

Senior Accountant

Assists the Director to ensure that the Department's internal records are maintained in accordance with generally accepted accounting principles, that transactions are recorded timely and properly, and that best practices are followed in the conduct of the activities of the Per Capita Department.

Essential Duties and Responsibilities:

Timely performs check reconciliations monthly. Promptly informs Director of any discrepancies. Prepares monthly new enrollee list and minors trust list with complete addresses and clock numbers from Day Force and upload on a secure platform for Providence First Bank to update the Trust records.

Performs Trust distribution handout to 18 year olds with the Director or in the absence of the Director. Including notifying the Tribal Member of their rights and of what to expect regarding their trust and Per Capita's.

Oversees General payroll accounting functions; assure accuracy, timeliness, and conformity with professional accounting standards and best practices in accordance with GAAP.

Takes lead on drafting the department's quarterly report to Administration and works closely with the Director to finalize the report.

When Director is absent, acts as back-up for producing monthly Per Capita checks or bonus runs for Membership.

Produces on-site manual checks at Director's request or when Director is out of the office.

Enter processed checks in Key Navigator positive pay. Daily monitoring of the positive pay Key Navigator system for fraudulent & duplicate checks and ACH returns.

Assists the Director and Tribal Attorney with fraud investigations by examining check history and working with financial institutions to perform necessary research. Notifies Law Enforcement. Produces correspondence to Members about fraud detailing the policies and procedures as outlined in Tribal Code.

Under the direction of the Director, works closely with the Tribe's banking to do stop payments, check reissues, manual checks and ACH reversals as needed.

Annually, cooperatively works with the Tribe's auditors to provide necessary Per Capita Department records for the Tribe's financial audit.

Create accounting strategies to minimize payroll errors & maximize Tribal Member's satisfaction. Analyze accounts and suggest improvements to reduce errors and increase efficiency.

Performs high level Per Capita data transformation, manipulation, analysis & advanced data modeling into visualizations that help management understand the big picture as well as gain real-time insights that assist management with planning for adults, minors, trust & school stipend distributions.

Acts as the contact to Dayforce regarding tax support, payroll processing and reporting issues. Verifies and validates Per Capita payroll withholding taxes are accurately recorded and reported to the IRS, and that quarterly withholding taxes are paid to the IRS in a timely manner.

Assist the department and Tribal Members with navigating technical tax issues pointing them in the right direction as regards IRS paperwork and income documents.

Work closely with Key Bank and now Providence First to ensure monthly trust ACH & check deposits and accurately recorded to match what is transferred on Per Capita check register.

Takes the lead on departmental projects assigned by Director that involve financial, payroll and tax research as needed. Projects may include payroll conversions, changes in banking institutions, end of year payroll adjustments etc.

Takes the lead on producing the Tribe's 1099 forms annually.

Periodically, and under the direction of the Director, performs audits on Representative Payee Program client files. Verifies payments made against receipts and spreadsheets each Representative Payee keeps on their clients. Promptly reports discrepancies to Director.

Stay abreast on industry changes and current tax/accounting laws for the benefit of the department.

On a monthly basis assists the Cigarette Tax Manager with payment processing or other duties.

Performs other duties as assigned, including assistance with compliance work.

This position has no supervisory responsibilities, however will act as Lead to Per Capita staff when the Director or Assistant Director is out of the office.

Qualifications and Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or

Experience:

Bachelor's degree in Accounting, Finance or other related field; and four years of direct accounting experience in performing reconciliation of accounts, audit and analysis work. Knowledge of payroll processing experience with Ceridian or ADP for a medium sized organization is preferred. Knowledge of performing fraud research to aid investigations.

Must have an Intermediate to Expert level of…