Grants Manager

Under the direction of a higher-level officer, this position manages federal grants programs to ensure administrative efficiency and compliance with federal and local laws and standards. Coordinates financial and grants management activities to include distributing information for federal programs, providing technical assistance, and program monitoring. Incumbent coordinates and implements administration of grant activities by developing budgets and subawards, ensuring full utilization of grant funds, identifying and writing new grant opportunities, and applications.

Work is reviewed for compliance and adherence to established guidelines.

This position requires a confidential relationship to a policymaker. Prepares and submits federal grant program documentation, including grant applications and related materials.

• Manages the entire grant lifecycle, including application preparation, submission, tracking, and reporting.
• Reviews and processes subrecipient documentation, such as grant applications, budgets, agreements, memoranda, and letters.
• Documents and recommend new procedures to improve accountability, controls, recordkeeping, and reporting for federal aid programs.
• Advises the Federal Programs Coordinator on changes regarding federal programs and policies.
• Collects and analyzes data on program effectiveness and prepares comprehensive reports for management.
• Ensures compliance with grant conditions by monitoring and analyzing award agreements, contracts, grants, and subcontract expenses and activities, including oversight of subrecipients, in accordance with federal and local laws.
• Initiates budget development and revisions to enhance the efficiency and effectiveness of grant programs and activities.
• Manages the subcontracting process by preparing and processing RFPs, drafting grant subcontracts, negotiating work statements and budgets, and executing contracts.
• Coordinates grant closeout activities by ensuring reports are submitted to grantors, all grant funds are fully utilized, unused budgeted funds are liquidated, and all grant-funded equipment is accounted for.
• Serves as liaison between departments and grant funding sources by attending meetings, responding to information requests and resolving issues among involved parties.
• Provides technical assistance to existing and potential programs.
• Prepares various reports for internal and external correspondence, including those for federal programs and auditors.
• Assists in identifying new opportunities by researching, identifying, and assessing new and renewal grant opportunities.
• Maintains accurate files and records of grant programs and activities, including grant awards, payments and reporting requirements.
• Performs other related duties as required.

Graduation from an accredited college or university with a Bachelor of Arts in Business Administration, Public Administration, or Social Sciences, or any closely related field supplemented by at least four (4) years of experience working with federal grants, or federally assisted programs.

• Knowledge of grant funding policies, procedures, administration and program development.
• Knowledge of governmental financial processes.
• Skill in computer operations.
• Skill in organizational development.
• Skill in time management.
• Ability to understand and implement programs within federal guidelines.
• Ability to conduct training and seminar sessions.
• Ability to coordinate activities between federal program managers, top management, and other federal and local government departments.
• Ability to follow evaluation designs.
• Ability to present ideas clearly and concisely.
• Ability to follow written and oral instructions.
• Ability to communicate effectively both orally and written.
• Ability to work independently and within a team.

Work is supervised by a higher-level officer. Work is performed independently with minimal supervision. Work is reviewed through meetings, discussions, presentations, and reports in accordance and compliance with the established internal policies and federal guidelines.

Guidelines include federal and local laws,…