Public Disclosure Analyst

Tacoma Public Utilities is creating an eligibility list for Public Disclosure Analyst. This role will join a team of professionals responsible to analyze, process, formulate and complete City of Tacoma's responses to Public Disclosure Requests (PDRs) in accordance with disclosure obligations contained in the Washington State Public Records Act, City public disclosure codes and policies and all other applicable mandates.

As part of the City-Wide Public Records Office, assist in all aspects of the public disclosure process including to conduct research, apply independent analysis and judgment and utilize technology to discover, gather, review, and produce responsive records. Assist in coordination with City departments and the City Attorney's Office to ensure the public disclosure process is conducted in compliance with applicable requirements.

Provide high levels of service to public record requestors and to all levels of City staff.

Responsibilities:

* Receive, review, analyze and respond to enterprise-wide public disclosure requests (PDRs) and other requests for City records received in the Public Disclosure Office

* Coordinate with city staff to obtain the requested public disclosure data, documents and related information

* Provide timely responses to complex and sensitive requests requiring a high degree of discretion and confidentiality

* Utilize applicable technology, including e-discovery software to discover, locate, search, process, redact, perform quality checks to produce records, including Electronically Stored Information (ESI)

* Research, locate, identify, retrieve and share applicable data as required;

* Ensure all responsive records have been discovered, located, searched and if any exemptions apply

* Identify and log appropriate red actions and exemptions in accordance with the Public Records

* Act and established public records processes and procedures

* Coordinate and seek guidance with the City Attorney's Office and legal staff for discovery and review of records and for analysis of records requiring redaction or withholding due to lawful exemptions

* Testify in public disclosure related litigations as needed  

* Assist in the appeals from public records requestors

* Develop, design and deliver public disclosure trainings to public disclosure coordinators

* Assist with the state-mandated reporting of performance measures related to public records

An Equivalent Combination to:

* An equivalent combination of education and experience to:
Bachelor's degree  and three (3) years of progressively responsible experience in processing and responding to routine and complex public records requests in compliance with the requirements of the Public Records Act, including experience redacting routine and complex records per the Public Records Act exemptions.

A combination of education and training which provides the experience necessary to perform the functions of the job will be considered

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS

* Attend annual WAPRO training

* Certified Public Records Officer (CPRO) certificate or ability to obtain certification within 2 years of the appointment into the classification

* Microsoft Search (Office 365 & SharePoint Discovery Center) software certification, e-Discovery Document Review software certification

* Critical Infrastructure Protection Training (CIP) and Criminal Justice Information Services (CJIS) Training certification within 30 days of appointment into the classification

* Health Insurance Portability and Accountability Act (HIPPA) certification may be required for some positions

* Must successfully pass a Criminal Justice Information Services (CJIS) background check

* Positions assigned to or supporting the Tacoma Police Department may require additional background screening, including, but not limited to, fingerprinting and/or a polygraph test

City of Tacoma Commitment to Diversity and Inclusion

Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress.  One of our goals is for the City of Tacoma workforce to reflect the community it serves.

We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.

The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal,…