Payroll Administrator; Hybrid

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

To learn more about the company, visit us at:

The Payroll Administrator at Stella-Jones will be responsible for paying employees located in multiple U.S. states, managing the payroll preparation, completing reports, and maintaining records. This role reports to our Payroll Manager in the United States.

This position will be based at our regional HQ office in Tacoma, Washington. This will be hybrid role once a period of training and integration into the team is complete.

• Responsible for multi-state bi-weekly payroll for 2,500+ employees by entering, maintaining, and processing information in the payroll system; information may include commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, benefits, garnishments, taxes, and other deductions and or information.
• Responsible for multi-state bi-weekly payroll by confirming employee’s hourly rates, salaries, pay class, and other fields in Employment Settings.
• Ensures accurate and timely processing of payroll updates including new hires, promotions, transfers and terminations.
• Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Reconciles payroll to the general ledger on a bi-weekly basis, 941’s on a quarterly basis, and 940, ACA 1095, and W2s on an annual basis.
• Issues, or reissues, physical checks, or direct deposits due to payroll errors or final discharge.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll software, systems, and procedures.
• Responsible for training HR Managers on how to train Managers to use Time and Labor system.
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.
• Reconciles all benefit invoices for accuracy on a monthly basis.
• Responsible for accurate monthly payments of all company benefits and COBRA administration.
• Understand and adhere to any information security and privacy responsibilities as detailed in the Information Resource Usage Policy, Employee Manual, and client-specific publications.
• Perform other related duties as assigned.
• Note:
  
  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Two (2) or more years of experience in a Payroll position (Administrator, Clerk, Coordinator, Specialist, etc.) or a similar Accounting-related role required
• Associate’s or Bachelor’s Degree in Accounting, Business Administration, Human Resources or a related field preferred
• CPP or other payroll-related certifications a plus

• Working knowledge of Ceridian/Dayforce or similar payroll systems.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Power Point
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw…