HR Systems and Reporting Specialist

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Full-Time Individual Contrib Tacoma, WA, Tacoma, WA, US

Salary Range: $70,000.00 To $75,000.00 Annually

TOTE Resources | Tacoma, WA

Department: Human Resources
Position Type: Full-Exempt
Schedule: Hybrid Schedule, 4 Days In Office / 1 Day Remote (Following Successful Onboarding & Training) | Standard Business Hours

TOTE Resources is seeking a detail-oriented, analytical, and technology-driven HR Systems & Reporting Specialist to join our Human Resources team in Tacoma, Washington.

In this role, you will serve as a key administrator and subject matter expert for Human Resources systems, reporting, and data management
. You will support the integrity, maintenance, and optimization of HR technologies while partnering with HR, Payroll, Benefits, IT, Finance, and business leaders to ensure accurate employee data, regulatory compliance, and effective reporting.

This position is ideal for a professional who enjoys working with HR technology, reporting and analytics, process improvement, and cross-functional collaboration
. You will play a critical role in helping TOTE Resources leverage HR systems and workforce data to support strategic decision-making and enhance the employee experience.

At TOTE Resources, we are committed to our core values of Safety, Operational Excellence, Customer Experience, and Colleague Experience
.

If you thrive in a data-driven environment and enjoy improving systems, solving problems, and supporting business operations through technology and analytics, we encourage you to apply.

• Administer, maintain, and support HR systems including ADP, Cornerstone, Award Co
  , and other HR technology platforms.
• Partner with IT teams, vendors, and business stakeholders to troubleshoot system issues and implement enhancements.
• Support system upgrades, testing activities, integrations, and new functionality implementations
  .
• Manage HR system configurations and help ensure optimal performance across platforms.
• Maintain data feeds and automated interfaces between HR, Payroll, Benefits, and other business systems.
• Provide technical support and guidance to HR system users across the organization.

• Ensure the accuracy, consistency, and integrity of employee data across multiple HR systems.
• Perform regular audits and data validation activities to identify and resolve discrepancies.
• Maintain high standards for data governance and quality assurance
  .
• Partner with internal stakeholders to investigate and correct system and data-related issues.
• Support initiatives focused on improving data accuracy and operational efficiency
  .

• Generate, analyze, validate, and distribute recurring and ad hoc HR reports
  .
• Develop reporting related to workforce metrics, compliance requirements, and organizational initiatives
  .
• Support reporting requirements related to:
  • EEO Reporting
  • VETS Reporting
  • ACA Reporting
  • Employee Engagement Surveys
  • Workforce Demographics
  • Talent and Organizational Metrics
• Translate workforce data into meaningful insights that support decision-making and strategic planning
  .
• Assist in identifying trends, opportunities, and areas for process improvement.

• Maintain accurate physical and electronic employee records in accordance with company policies and regulatory requirements.
• Support compliance efforts related to federal, state, and local employment regulations
  .
• Ensure adherence to data privacy, confidentiality, and security standards
  , including HIPAA requirements
  .
• Assist with record retention practices and audit preparation activities.
• Support compliance reporting and documentation requests.

• Partner with Benefits, Payroll, Finance, and IT teams to support HR operational processes.
• Assist with annual Open Enrollment preparation, testing, and system updates.
• Coordinate new hire incentive and employee referral bonus administration
  .
• Validate employee and organizational data supporting payroll processing.
• Review payroll-related information for accuracy and assist with issue resolution.
• Support ongoing benefit and HR system administration activities.

• Provide exceptional customer service…