Executive Coordinator - Business Intelligence Coordinator

The Business Intelligence Coordinator supports the Business Services Division by administering District data systems, performing data analysis and reporting, and contributing to data governance and process improvement initiatives. This position consolidates key business intelligence responsibilities from various administrative roles into a centralized technical support function. The role emphasizes data integrity, reporting accuracy, application support, and documentation to ensure reliable information is available for operational, financial, and strategic decision‑making across the District.

This position supervises the Business Intelligence Specialist.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist with maintaining the District’s data warehouse, repositories, and metadata structures.
• Develop data pipelines to extract, transform, and load data from various sources into data warehouse environments.
• Compile, clean, validate, and standardize data from multiple internal and external sources to ensure consistency, accuracy, and quality.
• Support implementation of data governance standards, guidelines, and digital record integrity practices.
• Prepare and maintain technical documentation, including system documentation, data dictionaries, and process maps.
• Participate in testing, acceptance, and evaluation of new systems, modules, and enhancements.

• Develop, update, and maintain reports, dashboards, and data visualizations using BI tools such as Power BI, SQL, and Excel.
• Support analytical work for operational, financial, compliance, and strategic initiatives across the District.
• Prepare required reporting for internal management and external regulatory agencies, including NFIRS, Washington State Cares, Pierce County, and others.
• Respond to ad‑hoc data requests and provide decision support for District leadership.

• Administer and support District software applications used for data management, reporting, and business intelligence functions.
• Serve as liaison with IT staff and external software vendors to troubleshoot BI‑related issues and coordinate enhancements.
• Provide technical assistance, troubleshooting, and user support for staff accessing dashboards, reports, and data tools.
• Assist in developing user guides, job aids, and training materials to support effective use of BI resources.

• Identify business process gaps and assist in developing improvement recommendations using data‑driven insights.
• Contribute to process optimization and workflow improvements through analytics and cross‑departmental collaboration.
• Document and maintain BI procedures, guidelines, governance practices, and compliance requirements.
• Support District‑wide initiatives that rely on data quality, data governance, and reliable reporting.
• Maintain regular and reliable attendance.
• Perform other related duties as assigned to support District data operations and business intelligence functions.

• Bachelor’s Degree in Data Science, Statistics, Business, or a related field;
• Minimum of six (6) years of progressively responsible experience in data analysis, reporting or systems administration.

OR

• Associate’s Degree in Data Science, Statistics, Business, or a related field;
• Minimum of nine (9) years of progressively responsible experience in data analysis, reporting or systems administration.

OR

• High School Diploma or equivalent;
• Twelve (12) years of progressively responsible experience in data analysis, reporting or systems administration.

OR

• An equivalent combination of education and experience that would likely provide the required knowledge, skills and abilities.

• Experience in a fire district/department.

• Valid driver’s license in good standing

• Training or…