Legal Assistant​/Public Records Supervisor - Sheriff's Office

This position serves as the Public Disclosure Unit Supervisor for the Pierce County Sheriff’s Office. The incumbent will be responsible for a very high volume of records requests with content that often consists of a sensitive nature, i.e. crime scene photos, body‑worn camera video, and reports.

Pierce County Sheriff’s Office is a “full‑service agency” that provides law enforcement, jail, court security, and civil processing services to all areas of unincorporated Pierce County, and the contract cities of Edgewood and University Place. The Sheriff’s Office is comprised of 638 commissioned law‑enforcement and corrections staff and 67 civilian personnel. Together, these dedicated employees support our three bureaus, including Services, Corrections, Operations.

You will join the Public Disclosure Unit located at the Sheriff’s Office Soundview Building on 35th and Pacific Avenue in Tacoma, WA. This is not a remote or hybrid position. We encourage you to learn more about the Sheriff’s Office by clicking here.

A career with the Pierce County Sheriff’s Office is your opportunity to make a difference in people’s lives every day as each employee plays a role in supporting our mission to protect life and property, uphold rights, and work in partnership to build strong, safe communities. The Public Disclosure Unit is a nine‑person team who works day shifts, Monday to Friday.

Employees can work a flexible schedule and receive paid holidays off.

A successful candidate will join the team with the ability to exercise good judgement, collaborate and communicate with various department and law‑enforcement agencies such as the Prosecutor’s Office and South Sound 911. Candidates need to have legal experience, experience with responding to public records requests, and be able to read, research, and interpret legal documents, case law, etc. This is a working supervisor position which requires responding to a large number of complex public records requests.

Come join the Pierce County Sheriff's Office Public Disclosure Unit!

This is highly responsible supervisory legal support work for the Public Disclosure Unit of the Pierce County Sheriff's Office. Employees in this classification are responsible for planning and accomplishing a designated workload of legal technical tasks through subordinate employees. In addition, these employees are responsible for administrative duties which include supervisory training and office management responsibilities relative to legal support services.

• Supervises and coordinates activities of support workers for the Public Disclosure Unit. Determines work schedules and methods of expediting workflow. Issues instructions and oversees work for exactness, neatness and conformance to procedures and policies.
• Provides legal information and advice, prepares legal papers and correspondence of legal nature specifically in the area of public records.
• Investigates grievances involving subordinates and recommends resolutions; recommends promotional and disciplinary actions; approves leave requests and overtime; schedules vacations to assume adequate coverage for maintenance of production standards.
• Prepares appraisals to evaluate performance of subordinates; establishes standards of performance for each class of positions being supervised.
• Consults with management regarding legal support needs; attends staff meetings; makes recommendations regarding budget requirements for the unit such as staffing, equipment, etc.

Click Legal Assistant 4 for a classification/job description with a more detailed list of essential functions, competencies, physical demands and working conditions/environment.

• Four or more years of responsible experience as a legal assistant, legal secretary or related legal staff support function, including one or more years in a supervisory/lead position.
• Training by an accredited vocational school, college or university in the field of legal support work or related area is preferred.
• Other education or experience which clearly indicates the ability to…