Athletics and Activities Operations Coordinator, Bellarmine Prep, Tacoma

Athletics and Activities Operations Coordinator, Bellarmine Prep, Tacoma

Bellarmine is a Catholic Jesuit college preparatory secondary school with an enrollment of approximately 890 students in grades 9-12. The successful candidate for this position will demonstrate a commitment to working with talented and motivated students and employees. Bellarmine fosters amongst its governing board members, administrators, faculty members, staff persons, and students a commitment to embrace and celebrate the diversity of the school's family and the broader community.

Our school has made a strong commitment to promoting diversity of our employees. We encourage persons of all backgrounds to apply.

Position:
Athletics & Activities Operations Coordinator

Reports To:

Director of Athletics & Activities

The Athletics & Activities Operations Coordinator serves as the primary administrative and operational partner to the Director of Athletics & Activities supporting the day-to-day success of Bellarmine's athletics and co-curricular programs.

The Coordinator manages departmental operations, projects, communications, calendars, records, transportation, registration and compliance processes, financial administration, events and program logistics. The role supports athletics as well as co-curricular programs, including Model United Nations, Drama, Robotics, and Associated Student Body (ASB).

Success in this role requires exceptional organization, initiative, sound judgment, strong communication and design skills, follow-through, along with the ability to work efficiently in a fast-paced and frequently changing environment.

• Provide direct administrative and operational support to the Director of Athletics & Activities and serve as a primary point of coordination for departmental priorities, initiatives and day-to-day operations.
• Manage the Director's calendar, meetings, communications, records, correspondence and other administrative responsibilities.
• Prepare correspondence, presentations, reports, meeting materials, agendas, talking points, and other communications on behalf of the Director and department.
• Coordinate departmental projects and initiatives from planning through implementation, ensuring clear communication, organization, timelines, accountability, and follow-through.
• Support the development, implementation, and maintenance of department-wide systems and resources, including processes, calendars, communication protocols, forms, templates, checklists, annual timelines, and operating procedures that promote consistency and efficiency.
• Maintain accurate, current, and accessible documentation for all Athletics & Activities programming within MyBellarmine, ensuring information is organized and consistently updated.
• Provide content support for Athletics & Activities webpages, digital platforms, and other departmental communications; assist with website maintenance and design.
• Serve as a member of the Communications Team, supporting campaign initiatives, co-curricular highlights, program features, student-athlete and student experiences, and other opportunities to communicate the impact of Athletics & Activities.
• Manage, organize, and analyze departmental data to support decision-making, program assessment, continuous improvement, and reporting.
• Coordinate departmental assessment and feedback processes, including coach evaluations, student-athlete surveys, parent surveys, program assessments, and other data-collection efforts.
• Prepare and organize data, findings, and reports for the Director and school leadership to inform planning, evaluation, and strategic decision-making.
• Develop and maintain training materials, resources, guiding documents, impact reports, and other tools that support leadership development, capacity building, and consistent implementation of departmental priorities and programs.
• Serve as a responsive resource and central point of coordination for coaches, directors, moderators, and program leaders, ensuring they have the information, resources, tools, training, and logistical support needed to address immediate needs and lead their programs effectively over the long term.
• Collaborate with Athletics & Activities leadership and other school departments to ensure programs are coordinated, well-communicated, and aligned with institutional priorities and expectations.
• Perform other duties and special projects as assigned in support of the Athletics & Activities department and the mission…